Administration Coordinator - Vaccinator Workforce - Prevention- NPHS at Te Whatu Ora, All Locations

Mō tēnei tūranga mahi | About this role

• Contribute to transforming the future of health in this Administration Coordinator role
• Permanent, part-time role (0.5TE)
• Located in: National or any NPHS regional office

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations from large urban centres to rural towns and remote communities. 

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care. 

About the Role

We have a permanent, part time (0.5FTE) opportunity available within our Vaccinator Workforce Team as an Administration Coordinator.

In this role, you will provide a range of day-to-day administrative coordination functions, focusing mainly on the training and support of regional processing teams to operate the Workforce Requests Portal, where applications for authorisation are lodged. This role also performs other admin and coordination tasks, including processing of vaccinator authorisation applications, various reporting of vaccinator training and authorisation status, and project coordination and product delivery to enable the Prevention Immunisation Directorate to deliver on a high-quality work programme.

About the Team/Service/ Location

The National Public Health Service (NPHS) within Health New Zealand - Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

The Vaccinator Workforce Team provides operational management over processes supporting vaccinator training and authorisation. This work includes engaging with vaccinators and other clinical stakeholders to ensure training and authorisation is carried out in an accurate and timely manner. This is done primarily by supporting the regional administrators and Medical Officers of Health who process the majority of vaccinator applications.

About you

As an Administration Coordinator, you will be pro-active and enthusiastic individual who works well as part of a team but can use your initiative and work independently when needed. You will be required to work with a range of teams and audiences in this role so you will need to be an excellent communicator who is able to engage with stakeholders and network across the NPHS teams and the wider organisation.

• A relevant tertiary qualification – or comparable experience
• Proven experience in administration and / or coordination
• Experience training and supporting others to operate IT processing systems
• Experience with data entry and data quality
• Proven ability to provide strong administrative support across programmes of work
• Excellent prioritisation skills, ability to use initiative, work under pressure and meet deadlines in a dynamic environment

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply please click “apply now.”  All applications must be submitted through our online careers' portal by Sunday, 11 January 2026. If you have any questions about the role, please contact Anesha Pillay at Anesha.Pillay@TeWhatuOra.govt.nz

Whilst Health New Zealand is undergoing change affected employees will be given preference and priority for this position.

Due to the December holiday period, this advert will remain open for an extended duration. Screening and interviews will commence after the advert closes. We appreciate your patience and look forward to connecting with you in the new year.