Project Coordinator - Planning, Funding and Outcomes at Te Whatu Ora, All Locations

Mō tēnei tūranga mahi | About this role

• Work from anywhere in New Zealand with a hybrid model – 3 days in the office 
• Fixed Term Opportunity until 20 June 2027
• Make an impact – improve primary and community care across Aotearoa.
• Grow your skills – develop project management and stakeholder expertise.

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

As a Project Coordinator – Primary Care, you will play a key role in supporting the successful delivery of priority projects that improve primary and community care services across Aotearoa. Working closely with project leads and stakeholders, you'll coordinate project activities, manage timelines, and ensure deliverables are completed to a high standard—on time and within budget.

Day to day, you'll be managing schedules, preparing documentation, coordinating meetings, and supporting communication across a wide range of teams and partners. This is a fast-paced and rewarding role where you'll help remove roadblocks, keep projects on track, and contribute to initiatives that directly impact health outcomes—particularly for communities experiencing inequities.

About the Team/Service/ Location

You'll be joining the Primary Care team within Health NZ | Te Whatu Ora, working collaboratively with colleagues across the motu, including the Living Well team, Data and Digital, and other directorates. The team is passionate about strengthening primary and community care and is committed to achieving equitable health outcomes for Māori, Pacific peoples, and all New Zealanders.

This role offers the opportunity to work on nationally significant programmes while being part of a supportive, purpose-driven team environment that values collaboration, innovation, and continuous improvement.

About you

You are a highly organised and driven professional who takes pride in delivering high-quality work that makes a real difference. You thrive in fast-paced environments, bring structure to complexity, and enjoy working with people to achieve shared goals. You're equally comfortable managing the detail as you are building relationships and keeping projects moving forward.

You bring a strong sense of accountability, take initiative, and are confident navigating ambiguity while maintaining focus on outcomes. Your communication style is clear, adaptable, and professional, enabling you to work effectively with both technical and non-technical stakeholders across a wide range of settings.

• At least 2+ years' experience in administration, contract administration, or project coordination, with a proven track record of supporting successful project delivery
• Strong technical capability across MS Office Suite (including Excel for tracking and reporting, Word for documentation, and PowerPoint for presentations), with the ability to quickly learn new systems and tools
• Demonstrated experience developing and maintaining project plans, tracking milestones, managing documentation, and coordinating resources
• Excellent written and verbal communication skills, with the ability to prepare clear reports, meeting minutes, and stakeholder updates
• Strong stakeholder management and interpersonal skills, with the ability to build trust and work collaboratively across teams and with external providers
• Highly organised with exceptional attention to detail, able to manage multiple priorities, deadlines, and competing demands effectively
• Proven problem-solving and analytical skills, with the confidence to identify risks, escalate issues, and contribute to practical solutions
• Ability to manage sensitive conversations and navigate complex situations with professionalism and sound judgement
• A proactive, adaptable mindset with a willingness to learn, take initiative, and contribute beyond your immediate responsibilities

Working at Health New Zealand 

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.   

How to Apply 

To apply, please click “apply now.”  All applications must be submitted through our online careers portal by 11:59PM Sunday, 26 April 2026. For further information, please contact Jenita Spencer on Jenita.Spencer@TeWhatuOra.govt.nz.

Whilst Health New Zealand is undergoing change, affected kaimahi will be given preference and priority for this position.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.