Executive Assistant and Governance Secretary - Business Services - NPHS at Te Whatu Ora, Auckland

Mō tēnei tūranga mahi | About this role

• Support the NPHS Head of Business Services in this rewarding role
• Location: Auckland or Wellington
• Full time permanent opportunity

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations from large urban centres to rural towns and remote communities. 

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care. 

About the Role

We have a unique opportunity available within our Business Services directorate, National Public Health Service (NPHS). The Executive Assistant and Governance Secretary is a pivotal role within the team with responsibilities split between fulfilling the Executive Assistant role to the Head of Business Services and being a governance secretary for the NPHS Leadership Team and its subcommittees.

You will be responsible for managing the Head of Business Services inbox, calendar, meetings, travel/accommodation bookings, onboarding/offboarding staff and other admin related tasks as requested by the Head of Business Services. You will also be expected to prepare agendas, collate and proofread papers for senior leadership team meetings, accurately record minutes, actions and decisions at meetings, and liaise regularly with senior leadership team members to ensure tasks/actions are completed.

About the Team/Service/ Location

The National Public Health Service (NPHS) within Health New Zealand - Te Whatu Ora, works towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

About you

As an experienced Executive Assistant and governance secretariat, you will have strong attention to detail, be a good communicator and be able to manage multiple tasks. To be successful you must be able to work at a fast-pace, juggle changing priorities, and be highly organised, with good processes in place.

• Extensive experience as an Executive Assistant (5+ years) providing support to a senior executive
• Extensive experience as a governance secretary supporting senior leadership teams, Boards and committees (5+ years)
• Extensive experience managing inbox, calendar and meetings for busy senior leaders
• Extensive experience preparing agendas, collating and proofreading meeting papers and accurately recording minutes, actions and decisions
• Very strong attention to detail
• Good verbal and oral communication skills, and ability to engage and work effectively with senior leaders

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply please click “apply now”. All applications must be submitted through our online careers' portal by Wednesday, 29 April 2026.  If you have any questions about the role, please contact Anesha Pillay via Anesha.pillay@tewhatuora.govt.nz

Whilst Health New Zealand is undergoing change affected employees will be given preference and priority for this position.