Executive Assistant/Team Administrator - Finance & Support at Te Aka Whai Ora, Auckland

Mō tēnei tūranga mahi | About this role

Location: Auckland

Directorate: Finance & Support  

Contract: Permanent, Full Time

Salary: Grade 14 - Midpoint $80,737

Ko wai mātou - Our Organisation 

At the heart of Te Aka Whai Ora is our people working together, navigating through our initial years of work to address intergenerational Māori health inequities and help deliver, better health outcomes for all New Zealanders. We need people to join us on this growth journey as we create a 'future fit' team who are dedicated to ensuring we weave together our knowledge and skills in a combined effort to reach Te Pae Tawhiti our Vision our Destination.  Te Aka Whai Ora-Māori Health Authority and Te Whatu Ora-Health New Zealand will together shape the delivery of health services in Aotearoa for generations to come and will form the core of a modern and integrated service looking after the needs of all our whānau. Our waka hourua seeks to drive transformational change for our health system to support better outcomes and wellbeing for all our people – whakahiko i te oranga whānau. 

Korero mō te tūranga – About the role

This role is working alongside our DCE Finance & Support. You will support and contribute to the overall performance of the business group by providing professional executive support and advice to your finance team.  This role will involve administration and business administration support

Moū – About you

Having had at least 3+ years previous experience in an Executive Assistant role, you will be able to confidentially provide administrative and secretarial support, ensure inbox and diary management is coordinated and manage dairy conflicts and prioritising workflow.

You will have the ability to coordinate with other Executive support roles to best support the wider leadership team and work collectively up and across the business support team.  Having effective management of activities and operations of the Regional Directors office, whilst managing and coordinating all administrative matters is key skill.

Ngā pūkenga me ngā wheako - Skills and experience

• 3+ years previous experience in an Executive Assistant role providing support to a senior executive and their team
• Previous experience in applying critical thinking and using sound judgement to develop options and provide sound advice
• Demonstrated experience in a medium to large complex organisation, or other government agency
• Advanced skills in the MS Office Suite with special emphasis on Outlook, SharePoint & Microsoft Teams
• Excellent organisational skills along with the ability to think ahead, use initiative, establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality
• Be a great team player with a great sense of humor and aroha
• Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior officials and with health sector leaders
• Experience in implementing Te Tiriti o Waitangi in action
• Proven experience in successfully developing and maintaining a structured approach to managing a wide range of stakeholder relationships both internally and externally.
• Willingness to personally take a stand for equity and anti-racism
• An ability to understand and communicate in te reo Māori over email/comms and in a way that acknowledges the significance of te reo Māori revitalisation and how this applies to our hauora Māori kaupapa, in the workplace
• Experience in managing a diverse portfolio of service providers
• An understanding of the New Zealand health reforms agenda and Pae Ora Act 2022

Nau mai, uru mai  -  Come and join us 

Te Aka Whai Ora is committed to equity, diversity, and inclusion, and that means people from all the communities we serve being represented in our workforce. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter. At Te Aka Whai Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We particularly welcome applications from Māori, Pacific, disabled, and rainbow communities. 

Te painga o te mahi tahi me matou - Benefits 

This is a truly rewarding role where you will come to work each day making a difference, leading change, and creating capabilities across our health service. Te Aka Whai Ora supports flexible, and hybrid working and offers learning and growth opportunities to staff. 

Me pēhea te tuku tono - How to apply 

To view the position description and/or apply for the role (submitting a cover letter and current resume), please click “Apply now.”  For tracking and reporting purposes, all applications must be submitted through our online career portal.

Any patai, please email shelly.alexander@health.govt.nz or tanya.vanzyl@health.govt.nz