Personal Assistant, Office of the Director-General at Department of Conservation, Wellington
Mō tēnei tūranga mahi | About this role
- Permanent Personal Assistant opportunity in Wellington
- Leverage your administrative and coordination expertise and grow your experience
- Align your passion for conservation with your day-to-day mahi!
We are looking for an organised and motivated individual to join the Office of the Director General as our Personal Assistant and Administrator. If you have a passion for providing quality administration support and share our vision for conservation, we want to hear from you!
He angitūtanga | About the role
As our Personal Assistant/Administrator, you will be the Director's right-hand person and supporting the Chief Adviser and Chief Science Adviser, providing day-to-day support, working to a high level of professionalism and discretion. This role requires someone who enjoys working in a fast-paced environment, can quickly adjust to different workflows and prioritise several tasks at any one time.
Reporting to the Office of the Director General, you will play a key role in communicating with the broader leadership cohort and manage time and outputs with confidence. The role requires exceptional organisational skills with the ability to triage the flow of information, to ensure executive level priorities are managed accordingly.
On a day-to-day basis you'll support, plan, coordinate and act with a high level of professionalism and discretion. Working in a fast-paced and sometimes pressured environment, you will be comfortable adjusting to different workflows and prioritising tasks in a dynamic and changing environment.
Your responsibilities will include:
- Building strong, cohesive relationships with the broader leadership team and their support staff.
- Coordination and administration support including, email/diary management, meeting facilitation and travel coordination.
- Assist, coordinate and ensure quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests.
- Utilise your excellent customer service and communication skills to build relationships with key internal and external stakeholders.
Ngā pūkenga me ngā wheako | Skills and experience
You will be seen as a credible and effective relationship builder and be comfortable working with a diverse stakeholder group. With experience gained in a similar executive support role, you will be comfortable working with senior leaders and take a proactive approach to managing effective and efficient day to day operations for the Director General.
To be considered for the role you will demonstrate the following capabilities:
- Understanding or willingness to learn the workings of central Government - the role of Parliament, Ministers, and public service agencies.
- Exceptional relationship management skills and ability to build and leverage great networks.
- Advanced office administration skills including document and diary management.
- Coordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs.
- Organise, attend, take minutes, and track actions for meetings.
- Comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained.
- Intermediate-advanced knowledge of MS Office with specific focus on Word, Excel, PowerPoint and Outlook with an appetite to grow your skills and master new applications and processes.
- Comfortable engaging and working in partnership with iwi and tangata whenua.
Ngā āhuatanga kei a mātou | What's in it for you?
A fantastic supportive and collaborative working environment. Being the multiple award winner of the most attractive employer in the public sector (and second overall) with an average turnover beyond 10 years, we know people generally really enjoy working with us!
We highly value the new expertise and fresh perspectives brought into the organisation. This is your chance to contribute to our culture of continuous improvement.
We offer a range of flexible working options depending on the needs of the role and its work context.
Tono ināianei | Apply now
Please apply online via the DOC Careers Centre with a CV and cover letter demonstrating how you meet the requirements above.
The salary range for this position is $61,916 to $79,115.
Rā katinga | Applications close at 5 pm, Tuesday, 6 December 2022.
Me he pātai anō | For any enquiry, please contact Cat Wilson at email@example.com
Taupānga | Job reference: 8000/00004
Department of Conservation, Te Papa Atawhai is committed to a diverse workforce that represents the communities we serve, and to creating an inclusive workplace culture.
Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.
COVID-19 Vaccination: Some positions that are identified as high risk may still have a requirement for appointees to be vaccinated against COVID-19. Proof of COVID-19 vaccination prior to commencing for these positions will be required and applicants will be notified during the recruitment process if this condition will apply.
Visit www.doc.govt.nz to find out more about a career with us.
Ngā taipitopito tūranga mahi | Job details
|Employer:||Department of Conservation|
|Attachment:||RD - Personal Assistant to Tier 2 (Proposed Version at 16 January 2014) - DOCDM-1339003.pdf (PDF, 195KB)
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