Administrator at Department of Conservation, Wellington

Mō tēnei tūranga mahi | About this role

• Provide administrative support to managers within your unit including; processing PO's, travel coordination, calendar and meeting management, finance system requests, HR & Payroll & recruitment paperwork.
• Take advantage of a range of development and training opportunities across the organisation.
• Four weeks + three days annual leave per year pro-rata, flexible working options.
• Permanent part time, 20 hours per week, Wellington location.

Toitū te marae a Tāne-Mahuta, toitū te marae a Tangaroa, toitū te tangata 

If the land is well and the sea is well, the people will thrive 

Department of Conservation Te Papa Atawhai serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi. We do this by: 

• protecting land, species, ecosystems, and cultural heritage for conservation purposes 
• managing threats and adverse impacts 
• being a voice for conservation 
• connecting people to nature.

He angitūtanga | About the role

Are you an administrative champion, looking for a new chance to showcase your skills through an interesting and meaningful organisation, whilst enjoying a better work/life balance? The Department has an awesome opportunity for you to bring your A-game to this integral part-time role!

As the Administrator for the Governance and Government Services Unit, you will be the go-to guru, supporting the Managers and team members within your Unit with administration and systems expertise. You will work closely with internal and external stakeholders to retrieve information for feedback and reporting purposes, and support the information exchange between the Department and the Minister's Office.

The position will be focused on:

• processing of purchase orders and payments
• liaising with internal and external stakeholders for information
• managing calendars, coordinating meetings and organising interviews
• coordinating travel plans and bookings
• raising and managing purchase orders through the Finance TTA system
• printing and sending meeting papers
• track any incoming requests from the Minister's Office, and forwarding materials to the Minister's Office
• be involved in recruitment logistics and assist Managers to complete any Payroll paperwork, HR paperwork and onboarding for their staff.

This is a fun and varied role, which will give you great insight into the world of science in the Government sector. You will make strong connections right across the organization, with plenty of opportunity for growth and professional development.

Ngā pūkenga me ngā wheako | Skills and experience

We are keen to hear from you if you have the following skills and experience:

• proficiency in Microsoft Programmes i.e. Outlook, Word, Powerpoint
• ability to exercise discretion when dealing with sensitive work
• ability to work under pressure, and to prioritise
• confidence to learn new technical systems quickly
• excellent communication, interpersonal and relationship-management skills
• experience in diary and email management, and logistical coordination
• excellent attention to detail.

Desirable:

• experience within another government/public sector organisation.

Ko ngā hua | What we offer

The Department is committed to fostering a diverse workforce that represents the communities we serve, creating an inclusive workplace culture, supporting the relationship between Māori and the Crown, and lifting our cultural capability. We encourage our people to bring their authentic self and unique perspectives to work, in pursuit of our collective aspirations. Our commitment to well-being and professional development includes:

• Flexible hours to suit your needs as well as the business needs, hybrid working options
• Career development, secondment and training opportunities to help you realise your goals
• Study assistance in programmes that are relevant to your work
• Employee Assistance Programme (EAP) and discounted medical insurance
• Great discounts on Department accommodation and outdoor apparel and gear so you're ready for your next adventure
• Te Pukenga Atawhai – Cultural Capability Development Programme

Check these out in more detail via Why work at DOC?

Mō te tīma | About the team

The Governance and Government Services Unit sits inside the Public Affairs Group, which is responsible for building and enhancing the trust and confidence with New Zealanders and Parliament, while protecting and enhancing the Department's reputation and brand.

The Unit is the key link between the Department and the Minister's office for the flow of information and advice. A very tight-knit team, the team work collegially to create a trusting, inclusive and effective team culture, each member approachable and always willing to help each other out.  

Tono ināianei | Apply now

Apply online via the DOC Careers Centre with a CV and cover letter that highlights your relevant skills experience and motivation for joining the Department.  

The salary range for this position is $54,314.00 to $66,788.00 with the starting salary of the successful applicant being based on their relevant skills and experience.  

Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment. 

Rā katinga | Applications close at 5 pm on Thursday, 2 February 2023.

Me he pātai anō | Further enquiries contact Rick McGovern-Wilson, rmcgovern@doc.govt.nz

Taupānga| Job Reference: 800/6001