Administration Support Officer - Hawkes Bay Regional Prison at Ara Poutama Aotearoa (Department of Corrections), Hawkes Bay (Te Matau a Maui)

Mō tēnei tūranga mahi | About this role

Administration Support Officer

• Busy and varied role within a small close-knit team
• Hugely varied office role including accounts, general admin and much more!
• Fulltime, fixed term for 12 months, Mon - Fri

Mō te tūnga | About the role

When you speak with this team, they will often talk about the variety in their day as one of the things they love the most. There certainly isn't ever a dull moment here, that is for sure! 

This is an essential role that is responsible for receiving inwards goods for distribution around Hawkes Bay Regional Prison, in an efficient and effective manner, ensuring that deliveries are timely in accordance with prison rules, routines and procedures. You will be physically delivering goods around the site daily, so this position will help keep your steps up and gets you out from behind the desk. This is a big site so physical fitness is essential, as there is a bit of walking involved to make the deliveries across the site.

This varied role encompasses accounts and office support and is based within the prison site in Hastings. The below provides a snapshot of what a day might look like but does not cover it all:

• Set up, management of and receipting for Prisoner Trust Accounts
• Accounts payable including reconciliations, receiving inwards goods, maintaining inventory, regular stock takes and more
• General admininstration including telephone support, processing incoming mail including prisoner mail, couriers, copying, filing and more
• Payroll support that will include collecting timesheets, assisting managers with leave information and overtime data, support management responding to HR queries
• Financial support including general ledger reconciliations, receipting of goods, purchasing, financial reports, month end reports and accruals plus a lot more

Mōu | About you 

We are looking for someone with a go getter attitude and who is able to showcase their skills and experience in the following areas:

• Sound computer skills and experience with Microsoft Office products, especially Excel
• Good written and oral communications skills
• Excellent time management silks and a keen eye for detail
• The ability to maintain a high level of confidentiality
• Working in a team environment as well as autonomously
• Willingness to undertake and complete a varied range of administrative tasks
• A good level of physical fitness is also essential to unload pallets of consumables/stock/stationery and supplies as well as delivering items across the site
• Full NZ Drivers Licence

If you enjoy a variety of tasks, like getting out from behind a desk sometimes but also have some accounts and general office expertise then this could be a great option for you. 

Applicants must have the legal right to work in New Zealand. In line with Immigration New Zealand requirements, we are required to give priority to candidates who already hold this right. As a result, we may are not able to support visa applications for this role.

Utu ā-tau | Salary

The salary range effective 1 July 2025 range is $64,717 - $68,434 per annum across 2 levels. Appointment and remuneration will reflect skills and experience relevant to the role.

Mō mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi (https://corr.nz/hr).

It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. 

We welcome applications from disabled and neurodiverse communities, all cultures, faiths, and rainbow communities, as we appreciate the richness of experience that diversity brings to our organisation. We strive to make our recruitment process fair and inclusive, and we encourage applicants to discuss reasonable accommodation with us if required.

Tono ināianei | Apply Now

To view the job description, click 'apply' and you will be taken through to our careers site, where you can view this.

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. 

Applications close on Thursday 19th June 2025

All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. 

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at  LNRRecruitmentSM@corrections.govt.nz