Administration Coordinator - Napier - Hawkes Bay - NPHS at Te Whatu Ora, Hawkes Bay

Mō tēnei tūranga mahi | About this role

Administration Coordinator – Napier – Hawkes Bay - NPHS

• Contribute to transforming the future of health in this Administration Coordinator role
• Permanent full-time
• Located in: Napier

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders. We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities. Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care. 

About the Role

As an Administration Coordinator, you will provide essential day-to-day administrative support and coordination, enabling the team and wider service to deliver on work programmes effectively.  This role will include a wide variety of tasks, supporting programmes (School-Based Immunisations and Communicable Diseases and Outbreaks), purchasing supplies, processing invoices, coordinating fleet car bookings, coordinating staff rosters and providing HR administrative support, including onboarding documentation, leave tracking, and assisting with recruitment processes. This is a permanent full-time opportunity located in Napier.

About the Team/Service/ Location

The National Public Health Service (NPHS) within Health New Zealand - Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

About you

As an Administration Coordinator, you will be a proactive and enthusiastic individual who works well as part of a team but can use your initiative and work independently when needed. You will be required to work with a range of teams and audiences in this role, so you will need to be an excellent communicator who can engage with stakeholders and network across the NPHS Hawke's Bay regional teams and the wider organisation.

• Proven experience in office administration, databases and coordination supporting a manager and team
• Experience in implementing Te Tiriti o Waitangi in action.
• Experience working in a medium to large complex organisation or other government agency
• Intermediate skills in the MS Office 365 suite

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and serve our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply, please click “apply now.”  All applications must be submitted through our online career portal by 11.59 pm on the 18^th January 2026. If you have any questions about the role, please contact Adele Edmonds-Woolf at adele.edmonds-woolf@tewhatuora.govt.nz

Due to the December holiday period, this advert will remain open for an extended duration. Screening and interviews will commence from late-January. We appreciate your patience and look forward to connecting with you in the new year.