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Executive Assistant/Personal Assistant

Ministry of Health
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PD_Executive Assistant_S&P.doc (Word, 90KB)
Job Specification

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Job Description

  • Do you like to be kept on your toes, always looking for the next task to conquer?
  • Are you an energetic, unflappable, highly organised and motivated Personal/Executive Assistant looking for their next career opportunity?
  • Do you enjoy working with great and interesting people?
  • Are you a team player who enjoys working with a dynamic and fast paced team?


This pivotal role will see you will providing high level support to a busy Tier 3 Manager and their team. You will have the opportunity to use your excellent organisational skills and initiative to manage the diaries and emails of a busy Tier 3 manager whilst providing support to their wider team. Showcase your ability to be proactive by keeping track of what's on top ensuring timely accurate delivery of support.  You will use your strong communication skills to manage relationships with key stakeholders internally and externally.


Encompassing all aspects of EA/PA and admin support, you will need to possess a natural ability to manage competing priorities, multi task in a fast paced environment all whilst remaining calm and delivering under pressure. You will need to be self-managing, able to anticipate and act on the needs and priorities of the day.


This is a fantastic opportunity to interact with our senior leaders and so applicants must possess a high degree of initiative, and skill at communicating with senior stakeholders. Motivated and proactive, you will have a well-developed ability to exercise sound judgement, confidentiality and discretion at all times.


There is plenty of opportunity to be involved in wider initiatives within Strategy and Policy and to also further your own personal development. This is a role that will keep you challenged with a great team and lots of opportunities for you to really make your mark.


Previous experience at supporting a team within a medium or large organisation is essential, as are strong skills and ability in using MS Applications (Word, Excel, Outlook, Visio and PowerPoint).


For further information on this position and a full job description please contact Senior Recruitment Advisor Sarah Perry:


To apply for this position all applications must be made online and include a current CV and cover letter outlining your background, suitability and interest in the role. You must be legally entitled to work in NZ on a permanent basis for your application to be accepted.


The Ministry of Health is committed to equal opportunity in all our employment policies and procedures. All staff – regardless of gender, race, marital status, age, disability, sexual orientation, religious or ethical beliefs, political opinion or union affiliation – have access to equal employment opportunities. We welcome enquiries from everyone and value diversity in the workforce and we are willing to consider flexible working arrangements.

Applications close 31 January 2018.


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