Assistant Advisor at Ministry of Health, Wellington

Mō tēnei tūranga mahi | About this role

• Wellington based | Full-time | Permanent
• 4 weeks annual leave | Wellness allowance
• Salary midpoint of $64,877 actual salary dependent on your experience

We're looking for an Assistant Advisor to join the Product Safety Team within the Compliance Management Branch in Medsafe. In this role, you'll provide essential support to Medsafe staff, health professionals, industry, and stakeholders to ensure the effective regulation of medicines and medical devices.

 Ko ake mahi - What you'll do

• Regulatory Administration: Process and maintain regulatory applications, including GMP licence and certificate renewals, ensuring compliance with Medsafe's policies and procedures.
• Database & Information Management: Manage and update databases (SMARTI, WAND, and Patengi/SharePoint), ensuring accurate record-keeping and accessibility of regulatory information.
• Financial & Business Operations: Handle invoicing, payments, and refunds, support process improvements, and contribute to Medsafe's Quality System and branch-wide projects.
• Stakeholder Engagement & Advice: Provide advice to internal teams, industry, and stakeholders on regulatory requirements, section 29 processes, and GMP licensing.
• Compliance & Reporting: Support section 29 reporting, provide information for Official Information Act requests and media inquiries, and ensure Medsafe's compliance with health and safety obligations.

 Ko pūkenga - What you'll bring

• A qualification or experience in a relevant field e.g. Medicines or health
• A high degree of computer literacy and competence with the Microsoft suite of products
• Strong prioritisation skills, and the ability to work under pressure
• Excellent communication skills, both written and oral
• Experience working collegially in a team administrative environment
• Strong drive for continual process improvement, embracing change, and finding efficiencies to enhance our regulatory operations

Ko wai mātou - About us

At Manatū Hauora – Ministry of Health we are the kaitiaki of the health system, providing leadership and driving strategy and performance. We regulate the health sector and are the primary source of advice on health matters.

Our Product Safety team within the Compliance Management Branch is focussed on the safety of medicines and medical devices and their compliance with the legislation. The Team includes staff who manage complaints and recalls for medicines and medical devices, the inspection of medicines manufacturers and regulatory compliance issues.   

Ko mātou me tō matou whare - What we bring

Unlock your career potential at Manatū Hauora, where you'll discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, diversity and inclusion are woven into the fabric of our culture, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare.

Ngā Uaratanga – Our values

Our Values underpin how we work together and with the health and disability sector, public service colleagues and communities.

• Manaakitanga (Listen on Māori Dictonary.co.nz) - we show care, inclusion respect, support, trust, and kindness to each other
• Kaitiakitanga (Listen on Māori Dictionary.co.nz) - we preserve and maintain an environment that enables the Ministry and our people to thrive
• Whakapono (Listen on Māori Dictionary.co.nz) - we have trust and faith in each other to do the right thing
• Kōkiri ngātahi (Listen on Māori Dictonary.com Kōkiri + ngātahi) - we connect and work together collectively towards a common purpose.

Me pēhea te tono mai - How to apply 

To view the position description and apply, please follow the online process on our Careers Website. Please ensure you upload a CV and cover letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz. To apply, you must hold the right to work in New Zealand.  For information on work visa eligibility, check out the Immigration New Zealand website.

Applications close on Wednesday 26^th March 2025. We are reviewing applications as they come in and interviews may take place during the advertising period. Please note if we receive a high number of applications this job may close prior to the closing date.

We are not utilising recruitment agencies at this time. If you are interested in applying for this position, please do so directly through our careers page.

All candidates will be notified of the outcome of their application via email. Shortlisted candidates will be required to complete an interview process, reference checks, and a criminal check.

We value diversity and are committed to working in an inclusive and respectful way. We welcome applicants from all walks of life and appreciate the richness of experience that your point of difference could bring to us. Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.