Judges Personal Assistant at NZ Ministry of Justice, Northland

Mō tēnei tūranga mahi | About this role

Judges Personal Assistant – Whangārei District Court

Permanent Full Time

Te āhuatunga a te tūranga/About the Role

The Judges Personal Assistant is responsible for:

• Providing an efficient and effective administrative and secretarial support service to District Court Judges
• Facilitating effective liaison and communication within the PA judicial support team
• Acting as the key point-of-contact for incoming correspondence, callers and visitors
• Dealing with matters of a highly confidential and sensitive nature at senior levels throughout the business unit and the Ministry
• Maximising the Judges' ability to carry out their Judicial and extra Judicial responsibilities effectively 

Judicial Personal Assistants report to the Ministry of Justice while taking day to day direction from the Judiciary. Each PA supports approximately four District Court Judges.

Key Responsibilities:

• Executive and Administrative Support to the District Court Judges
• Secretarial Services/Coordination and Support (Judiciary)
• Secretarial Services and Support (General)
• Management of Resources

Scope of Role:

• Total reports: nil
• Operating budget: nil
• Delegations:
• HR delegation level: nil
• Financial delegation level: nil

He pūkenga tou/Skills and Experience

To be successful in the role you will have the follow experience and technical skills:

• A relevant secretarial qualification and/or equivalent experience
• A minimum accurate word processing speed of seventy words per minute
• Excellent attention to detail, time management, and planning skills
• Able to relate to a wide range of people at all levels
• Strong written and verbal communication skills

 Work Experience:

• Previous experience providing executive assistance, personal assistance or secretarial support to a diversified team of managers in a complex and busy environment
• Previous experience in a legal or court environment is an advantage
• Experience in communicating effectively with individuals and groups (written and oral), including in situations which can be volatile or sensitive
• Experience in events management and/or organising and co-ordinating activities and individuals at a senior level
• Experience in general office duties, operating equipment etc.
• Experience in working with a wide range of computer-based secretarial, administrative, and presentation applications
• Experience using liaison skills; especially with Maori, and networking ability
• Ability to co-ordinate own and the Judge/s work
• Ability to work at a high level of independence, professionalism and self-initiation
• Demonstrates a strong level or organisation and problem solving, and the ability to prioritise work effectively and meet deadlines
• The Judges PA role involves a high degree of self-direction with the ability to work autonomously as well as a in a geographically spread team. A high level of empowerment, responsibility and accountability is expected

Mō te tīma/About our Team

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

Your team is a part of the District Courts unit, which administers district, youth and family court services to support judicial decision making.  This unit administers the systems and processes supporting criminal prosecutions and civil and family disputes.

This unit is part of the larger District Courts and Special Jurisdictions group.  The group's purpose is delivering case management and effective administration of jurisdictional registries and supporting the judiciary.

Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated. 

Salary Range: The remuneration band for this role is $50,128 to $70,768 – while the appointing salary will be based on skills and experience, we are willing to pay higher in the band to attract strong candidates into this role.

Tono mai/How to Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 10 August 2022

Our Ministry's top priority is the safety and wellbeing of its employees. We have a comprehensive range of health and safety protocols already in place across all our worksites to help keep our people safe from the effects of COVID-19. We strongly encourage and support all our people to be vaccinated and boosted against COVID-19.  Our current policy position is that vaccination is not a prerequisite for employment. However, while employed by Te Tāhū you will be bound by all policies, procedures and rules which are in effect at the time. This includes any future changes to our vaccination requirements.

If you have any questions, please contact recruitment@justice.govt.nz