Judges Personal Assistant at NZ Ministry of Justice, Manawatu/Whanganui

Mō tēnei tūranga mahi | About this role

Judges Personal Assistant, Palmerston North District Court

Permanent Part-time – 20 hours

Te āhuatunga a te tūranga/About the Role

We are looking for someone to hit the ground running to provide professional secretarial and administrative support to the Judges of the Palmerston North District Court. You will support the judiciary on a one-to-one basis with a variety of tasks relating to the Judges' work schedules. You will be working alongside another full time Judges' Personal Assistant (PA).

The Judges' PA is the main conduit for the judiciary for all communication coming into Chambers; managing Judges' diaries; arranging Judges' travel and accommodation for matters such as Court hearings, conferences and seminars; preparing documentation including judgments, Court minutes, presentations, minutes of meetings and reports; organising venue bookings and catering for conferences when required; and assisting visitors to the Chambers area.

The Judges' PA role involves a high degree of self-direction with the ability to work autonomously as well as a in a geographically spread team. A high level of empowerment, responsibility and accountability is expected.

He pūkenga tou/Skills and Experience

To be successful in the role you will have the following experience and technical skills:

• Previous experience providing executive assistance, personal assistance or secretarial support to a diversified team of managers in a complex and busy environment
• Previous experience in a legal or court environment is an advantage
• Experience in communicating effectively with individuals and groups (written and oral), including in situations which can be volatile or sensitive
• Experience in events management and/or organising and co-ordinating activities and individuals at a senior level
• Experience in general office duties, operating equipment etc.
• Experience in working with a wide range of computer-based secretarial, administrative, and presentation applications
• Experience using liaison skills; especially with Maori, and networking ability
• Ability to work at a high level of independence, professionalism and self-initiation
• Demonstrates a strong level of organisation and problem solving, and the ability to prioritise work effectively and meet deadlines
• An accurate audio-typing speed of at least 60 words per minute
• A high standard of written English (comprehension, punctuation, spelling and grammar) and a high level of attention to detail
• Composure under pressure and being adaptable.

Your goal will be to maximise the Judges' ability to carry out their judicial and additional judicial responsibilities effectively.

Mō te tīma/About our Team

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated. 

Tono mai/How to Apply

To apply, click the Apply button below to be directed to our Careers Website.  You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Salary Range

The appointing salary for this role will be between $50,128 and $70,768 based on skills and experience.

Applications close on Friday, 10 February 2023.

If you have any questions, please contact recruitment@justice.govt.nz.