Judges Personal Assistant at NZ Ministry of Justice, Gisborne

Mō tēnei tūranga mahi | About this role

Judges Personal Assistant – Tairāwhiti Māori Land Court

Permanent, Full time

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

It is our promise to ensure we create a workplace that prioritizes the well-being and safety of our employees, providing support and fostering an environment where everyone can be themselves. Respect is at the core of our values, forming the foundation of a positive work culture that embraces and celebrates diversity. We work as one team to deliver people-centred justice services and ensure access to justice for all New Zealanders.

Judges Personal Assistants report to the Ara Taki while taking day to day direction from the Judiciary. Each PA supports 2 Presiding Judges as the primary point of contact for the Judges and Chambers, you will serve as the frontline representative, ensuring that all interactions reflect our commitment to professionalism and assisting all parties involved.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions. 

Te Haeata/The Opportunity

Are you an organised and efficient individual with excellent administrative and secretarial skills? Do you thrive in a fast-paced environment and possess exceptional attention to detail? If so, we have an exciting opportunity for you to join our team as a Judges Personal Assistant.

In this role, you will provide administrative and secretarial support to Māori Land Court Judges You will be responsible for facilitating effective liaison and communication within the PA judicial support team, handling confidential and sensitive matters, and optimizing the Judges' capacity to effectively fulfil their judicial duties.

Key Responsibilities:

• provide comprehensive administrative support to Māori Land Court Judges, including managing their calendars, scheduling appointments, and coordinating meetings/events,
• organize and maintain electronic and physical files, ensuring that information is accurately documented and easily accessible,
• handle matters of a highly confidential and sensitive nature with the utmost discretion and maintain strict confidentiality at all times,
• coordinate support services for visiting Judiciary along with reception tasks/duties,
• assist judges during court proceedings, including managing case files/documentation, and ensuring all necessary materials are readily available,
• manage and prioritize incoming communications, including phone calls, emails, and mail, responding or redirecting them as appropriate,
• assist with ad-hoc support tasks such as stationery orders, word processing/photocopying/scanning and arranging travel logistics,
• attention to detail when typing/proofreading Reserve Judgements or other documents,
• act as a liaison between Judges, legal professionals, court staff and other relevant stakeholders.

Ō pūkenga/Skills and Experience

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we'd love to hear from you!

• proven experience as an administrative assistant, personal assistant, or in a similar role,
• familiarity with legal terminology and court procedures is highly desirable,
• proficiency in using office software and tools, including MS Office Suite and document management systems,
• minimum word processing speed of seventy words per minute,
• strong organizational skills and the ability to multitask and prioritize effectively in a fast-paced environment,
• excellent communication skills, both written and verbal, with a keen attention to detail and attentive listening,
• ability to handle confidential information with integrity and professionalism,
• flexibility to adapt to changing priorities and work independently or as part of a team.

Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The remuneration band for this role is $60,729 to $80,794 - the appointing salary is expected to range from $60,729 to $66,932, depending on the skills and experience you bring to the role.

Tono mai/Apply

You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on Sunday 17 May; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz