Executive Coordinator at Ministry for Primary Industries, Wellington City

Mō tēnei tūranga mahi | About this role

Job Title: Executive Coordinator

Role type: Maternity leave cover, 12-month fixed term position, flexible hours 32-40 per week

Location: Wellington

Salary range: $60,331 to $70,977 depending on skills and experience

 

 

Kōrero mō te Tūranga - About the Role

We have an exciting opportunity for a part time or experienced Executive Coordinator to join Fisheries NZ.

This role will see you support two of our Directors – Director of Science & Information and Director of Verification & Operations.

Both Directorates have busy and varied work programmes, and the Executive Coordinator plays a vital role in managing limited time effectively, fostering relationships, coordinating our activities and meeting key reporting requirements.

The core responsibilities of the role include:

• Diary management - forward planning and managing the Directors' schedules to ensure key priorities are met.
• Administrative support including managing and drafting correspondence, handling of phone calls and email, financials, staff-related approval processes and report back management.
• Liaising with the offices of stakeholders and senior government officials to support professional organisational relationships.
• Meeting and greeting visitors and logistics management.
• Collaborating with other EC's in Fisheries New Zealand to help form an efficient support team for the business unit.

 

Mōu - About You

To be successful in this role, you will be comfortable dealing with Senior Leadership teams, and making things happen in a large organisation. Your excellent interpersonal skills will be pivotal to building successful relationships across all levels and you will quickly acquire a reputation for acting with initiative.

Your ability to think ahead will give you confidence that you will successfully manage multiple priorities and deadlines.  Your positive "can-do" attitude will ensure you always remain across the work of these busy business units. 

To be successful in the role you will bring:

• A continuous improvement mindset and ability to implement smarter ways of working
• Ability to build good working relationships 
• Structured approach to work and good time management 
• Strong written and verbal communications skills
• Attention to detail, have an eye for provide high quality work
• Skilled in preparation and organisation of reports, letters, presentations, and other materials
• Demonstrated ability to problem solve and use sound judgement
• Ability to multitask and adapt to changing priorities
• Previous experience working in a Health & Safety environment is desirable
• It would also be an advantage to understand procurement and contracting requirements

 

Mō tō mātou Rōpū - About the Team  

Fisheries New Zealand is a diverse and welcoming group situated within MPI.  All our achievements require a team MPI approach, so we focus on working well together and with others across the organisation.  We are responsible for stewardship of the fisheries system, which includes both regulatory and operational functions, and delivery of our obligations to Māori.

 

Each directorate is made up of teams of people situated both in Wellington and in other regional offices. Regular team calls ensure we stay connected and are able to work across geographical boundaries.

 

Mō te Manatū Ahu Matua - About MPI

We're passionate about growing prosperity in the sector while ensuring respect for Kaitiaki – guardianship of our natural resources.

 

Ngā hua o te mahi i te Manatū Ahu Matua - Benefits of working at MPI Additional MPI leave days

• Bi-annual paid eye test and contribution to the costs of corrective lenses/frames
• Comprehensive 3-day MPI Induction Programme
• Career development and internal opportunities across the branch and organisation

Wā Mahi Ngāwari - Flexible Working

We support flexible working arrangements and are happy to discuss these options with you.

 

Kua rite koe mō tēnei mahi whaitake? - Are you ready to make a difference?

We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whānau and hāpori.

 

We aspire to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, and identities. As an organisation, we are committed to making Manatū Ahu Matua Ministry for Primary Industries a great place to work for all.

In your cover letter we'd like to know about you, your values, your whakapapa; your interest and motivations for this role; the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

To view the position description and/or apply online, please click “APPLY FOR THIS JOB” or visit the MPI Careers Site. To apply, you must hold the right to work in New Zealand or be eligible to obtain it – click here to find out more about work visa eligibility and options.

Applications close at midnight on Sunday 2 April 2023

If you have any questions about the role, please email kirsty.rogers@mpi.govt.nz 

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