Administration Officer at Southern District Health Board, Otago

Mō tēnei tūranga mahi | About this role

Administration Officer

Queen Mary - Maternity - Dunedin

• Permanent, full-time opportunity (40 hours per week)

About the department

We consider ourselves to be very fortunate here at the Queen Mary Maternity Unit. Not only do we get to care for fabulous women and their families from all across our diverse region, we also get to work alongside kind, compassionate, dedicated midwives and other health professionals to provide a safe and positive birthing experience.

Each year we birth around 1,800 babies and work closely with the midwifery and medical schools to give the kind of care our patients deserve.

About the role - what's in it for me?

This is a dynamic role where you will need to be able to effectively multi-task whilst keeping a smile on your face and a spring in your step!

As Administration Officer, your role will include (but is not limited to):

• Providing high quality administrative support to the maternity service
• Setting up and maintaining effective electronic and paper filing systems and procedures
• Continuous improvements to processes and procedures to enhance the administration service provided
• Establishing and maintaining positive working relationships across the team
• Providing excellent customer service

The service runs between 8am-8.30 pm Monday to Friday and 8am-4.30pm on weekends so you will need to be flexible to cover shifts within these times.

About you

Ideally you will bring the following skills and experience:

• Previous experience in a busy administration role
• Competent and confident using the Microsoft Office suite, particularly Word, Excel and Outlook
• Excellent word processing and data entry skills with a strong eye for detail
• Flexible approach with the ability to successfully prioritise your workload
• Respectful nature handling confidential, often sensitive information in a professional manner
• Excellent communication with a natural flair for fostering positive relationships

You will be joining a dedicated, supportive and friendly team of health professionals, providing invaluable support to families when they need it most. If you think you bring the skills we are looking for and have what it takes to thrive in a busy hospital environment we would love to hear from you.

About Southern DHB

Southern DHB has the largest regional coverage of all the New Zealand health boards, providing services to 350,000 people in diverse communities across a huge geographical area. We take pride in all the services we provide and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

Please note the salary for this position will be $46,894 - $48,740 per annum (pro rata) as per the PSA MECA S3 scale, and will be based on relevant experience.

Closing date: Sunday, 31 January 2021.

Please note we may begin shortlisting as we receive applications and if necessary withdraw the advertising at any time. If you are interested in this position please do not delay! For further information please contact Karen Cope, Recruitment Advisor - Medical Directorate. Phone: (03) 470 9605 or Email: Karen.cope@southerndhb.govt.nz

Children's Act 2014

Due to this position having contact with children and the SDHB's commitment to child protection, you will be subject to 'safety checks' under the Children's Act at the time of hire and thereafter as per the relevant legislation.

Pre-Employment Occupational Health Assessment

In the interests of protecting our people and our patients, all appointments will be subject to an Occupational Health Assessment to confirm suitability and fitness to work in the role you are being considered for.

To apply

We only accept online applications. Please apply via our website: www.southernhealth.nz