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Administration Officer (Permanent) - Hamilton

Ministry of Social Development
Job Category:
Waikato - Hamilton
Job Type:
Ongoing - Full Time
Posted Date:
Closing Date:
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Job Description

Administration Officer – Hamilton 
Permanent, Full Time (37.55 hours per week)


We have a permanent position available for an Administration Officer to join our Client Management and Debt Support team in our central Hamilton office. 


About you


Your welcoming approach, manaakitanga and excellent communication skills will help you support our team and ensure things are running smoothly. You are a quick learner who navigates computer and administration systems with ease. A fast paced, pressured environment is where you work best and you enjoy interacting with people from diverse backgrounds. Most of all, you pride yourself on your exceptional customer service skills, empathy and high attention to detail. You love going the extra mile and anticipating needs before they arise.


About the role


In this busy and varied role you are responsible for coordinating meeting rooms, video conferencing equipment, visitor car parks and MSD pool car booking requests. You also be responsible for fleet management, catering, data entry, scanning, health & safety, reconciliations and other ad-hoc administration support services as required.  


You also have strengths in the following areas: 


  • exceptional communication, negotiation and relationship management skills
  • at least intermediate level skills in Microsoft Word, Outlook, Excel and PowerPoint
  • good presentation skills – natural flair for design, layout and publishing
  • proven experience maintaining and improving office systems.




  • Convenient location – handy to Public Transport
  • Training and ongoing development
  • A supportive, caring team
  • Salary range $44,165 to $60,727 per annum (effective 1 Nov 2019, in line with skills and experience).


How to apply


Please apply with your CV. No need to upload a cover letter. Instead please answer these questions in the online application form: 


  • What do you enjoy most about working in a team administration role? (Max. 2000 characters)
  • Tell us about a complex meeting you have had to coordinate and what made it challenging (Max. 2000 characters).


Important notes:


  • A Full Driver's Licence is essential as you are required to drive MSD pool cars
  • You must have New Zealand Citizenship or Permanent Residency at the time of application as this is a Level 4/5 ANZSCO role
  • For a further discussion about the role contact Ricky on (07) 957 1562.


Applications close:  Thursday 17th October 2019 at 10.00pm

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