Business Services Coordinator at Fire and Emergency New Zealand, Auckland

Mō tēnei tūranga mahi | About this role

Who are we:

Fire and Emergency New Zealand is a Crown Entity established on 1 July 2017 under the Fire and Emergency New Zealand Act 2017. The role of our new organisation is to reduce unwanted fires, respond to structural and vegetation fires and other emergencies including motor vehicle crashes, medical emergencies, hazardous substance related incidents, natural disasters, and support increased community resilience.

Our vision is to build stronger communities and protect what matters most to the people within them. We are proud to be recognised as New Zealand's most trusted public sector agency. Our values reflect what our people believe is core to who we are and the organisation we aspire to be:

We Do the Right Thing – Kia Tika
We Serve and Support – Manaakitanga
We Are Better Together – Whanaungatanga
We Strive to Improve – Auahatanga

Our employee benefits include matched KiwiSaver employer contributions of up to 6%, life and income protection insurance for eligible employees, and a wellness policy that allows for generous sick leave provisions so you can look after yourself.

About the role:

Would you be interested in a busy and varied administration role in an organisation dedicated to helping our communities?  Fire and Emergency New Zealand is looking for a motivated, energetic and organised Business Services Coordinator to join our Waitemata District team. You'll be part of a team committed to delivering outstanding administrative support.

Responsibilities include performing a wide range of services such as:

• General office administrative duties
• Responding to public and internal enquiries
• Plan, schedule and manage the administrative arrangements for workshops, meetings and conferences across the district
• Accurately prepare agendas and minutes for meetings, documents reports and presentations for the district
• Accounts payable & receivable
• Incident files and financial management systems are developed pre incident and are compiled at the time of an incident for timely reporting for the District develop and maintain effective relationships with other Business Support Coordinators across the Districts and Regions so as to facilitate the successful completion of projects

Specific attributes we're looking for include:

• Computer savvy, easily able to pick up new systems
• A great collaborator with a flair for connecting people
• The ability to work as an effective and collaborative team member
• Have a continuous improvement mindset
• Capable of working with limited supervision
• Strong organisational skills, results orientated, a commitment to excellence and strong attention to details
• Positive “can do” attitude
• Thrives on providing a great service
• An excellent knowledge of the Microsoft Office suite
• Excellent time management skills with a proven track record of managing multiple priorities and deadlines

Our ideal candidate is someone with excellent communication skills, both written and verbal, experience working as part of a team, is motivated, flexible and has a proactive outlook towards improving business processes within an organisation.

If you have the above attributes, including a willingness to work with a diverse range of people across the organisation and have full competency in the MS Office suite of applications (Word, Excel and Outlook) – we would like to hear from you.

As an employer, Fire and Emergency New Zealand is committed to providing an enjoyable and engaging work environment with a focus on wellbeing, accountability and personal development.

This role is permanent, full-time (40 hours per week), based in the Waitemata District Office in Takapuna.

So, if you're looking for a chance to put your diverse skill set to use in an organisation dedicated to helping our communities, apply now. 

How to apply:

If this sounds like you, make sure you carefully consider the position description so your CV sets out your relevant experience and apply below. You will receive a notification advising we have received your application.

For more information about this role please contact nhqjobs@fireandemergency.nz

Applications close 4th July 2022