Executive Assistant at Te Kawa Mataaho | Public Service Commission, Wellington - Wairarapa

Mō tēnei tūranga mahi | About this role

Executive Assistant

Public Sector Performance | Leadership Development and Recruitment

Permanent

Wellington

Salary Range: $64,997 to $84,868

About the role

We are seeking a highly organised Executive Assistant to join our Public Sector Performance group.

This is a key support role working in a fast‑paced environment alongside a group of senior leaders. You will provide proactive, high‑quality executive and administrative support, helping ensure the smooth running of complex programmes of work and enabling leaders to focus on delivering results for New Zealanders.

The role requires sound judgement, discretion and initiative, as well as strong time management and attention to detail. You will be comfortable managing competing priorities, adapting to changing demands, and working confidently with people at all levels across the organisation and the wider public sector.

You will join a collaborative, committed team undertaking work that sits at the centre of public sector performance and leadership.

About you

You will bring:

• Agility and flexibility to work in  a fast paced environment and adjust on the go
• Proven ability to manage multiple priorities and deliver to deadlines with accuracy
• Strong customer focus and organisational, communication and relationship‑management skills
• High attention to detail, professionalism and discretion
• Initiative and confidence using (and improving on) business systems and digital tools
• Providing proactive executive support, including diary management, meeting coordination and logistical support for multiple senior leaders
• Preparing, coordinating and managing papers, correspondence and information flows to ensure leaders are well briefed and supported
• Building and maintaining effective working relationships with internal and external stakeholders
• Supporting efficient business processes, systems and ways of working across the group
• Exercising judgement, discretion and initiative when handling sensitive information and responding to issues as they arise
• Working closely with other Executive Assistants to ensure seamless support across the wider group

Key responsibilities include:

About Us

Te Kawa Mataaho Public Service Commission leads the public sector to make a positive difference for New Zealand and New Zealanders.

This role sits in the Public Sector Performance group, which works with the Treasury and DPMC to lift performance across the public sector. We support senior leaders with advice and insights and lead the Commission's statutory responsibilities for chief executive appointments, performance and development. We also provide advice on Crown entity matters.

For more information about our role and purpose, visit our website at www.publicservice.govt.nz.

Important Information

We are committed to building a talented and inclusive Public Service through a recruitment approach focussed on merit. We value diverse experiences, perspectives and skills that strengthen our ability to deliver for the Public Service. We welcome applications from people of all backgrounds and identities. Talk to us about what flexible work arrangements might work for both you and us.

Salary

The full salary range for the band is $64,997 to $84,868. We typically look to appoint to role between $64,997 to $77,914, depending on skills and experience.

How to apply:

If you would like to discuss this role, please contact Emma Shaw, Manager Leadership Development and Recruitment on Emma.Shaw@publicservice.govt.nz

In your cover letter we'd like to know:

• about you and your values
• your interest and motivations for this role
• the abilities, strengths and personal attributes you would bring to the role and our organisation.

Requirements

To be appointed to this position, you must be able to obtain and maintain a Confidential security clearance. Ordinarily, to obtain this level of clearance you must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, your application may not be able to be progressed.

Use this online tool (process: http://www.protectivesecurity.govt.nz/eligibility-tool) to self-check your eligibility for a clearance. Please note that this tool is indicative only, and initiation of a formal security clearance will be undertaken prior to any appointment.  

Please note that all applicants are required to apply via jobs.govt.nz. You will need a RealMe account to apply.

If you are not a New Zealand citizen, you must hold current eligibility to work in New Zealand and for Te Kawa Mataaho. Please refer to the New Zealand Immigration Service for further information.

If you have any login issues, please contact jobsiteadministrator@dia.govt.nz immediately for support.

Please submit your application by or on: 18/05/2026