Sales and Functions Coordinator at Te Papa, Wellington - Wairarapa

Mō tēnei tūranga mahi | About this role

Join our Venue Sales team and help deliver conferences, exhibitions, functions and events across two of New Zealand's leading venues: Te Papa Tongarewa and Tākina Wellington Convention and Exhibition Centre.

About the role

This is a varied role combining event coordination, sales support, administration and client relationship management. You'll support Sales Managers to turn enquiries into successful events while ensuring a seamless experience for clients from initial contact through to delivery and follow-up.

Key responsibilities

• Coordinate conferences, functions, exhibitions and events from enquiry through to invoicing.
• Prepare proposals, quotations, contracts and event documentation.
• Maintain accurate CRM, sales pipeline, event and revenue information.
• Support client communications and enquiry management.
• Work closely with Food & Beverage, Operations, Hosts, Technicians and Facilities teams to deliver successful events.
• Support trade shows, famil programmes and post-event reporting.
• Gather client feedback and identify opportunities for service improvement.

You'll bring:

• Experience in administration, event coordination, hospitality, sales support or customer service.
• Excellent organisation, time management and communication skills.
• Strong attention to detail and stakeholder management skills.
• Confidence using Microsoft Office and CRM or event management systems.
• A proactive, customer-focused approach.

Desirable

• Experience in commercial sales, account management or business development.
• Experience with event budgeting or revenue management.
• Experience using Momentus or similar event management software.

What we offer

• Work with two of New Zealand's premier event venues.
• Supportive and values-driven team environment.
• Professional development opportunities.
• Benefits including onsite kindergarten with priority waitlist for kiamahi, subsidised parking, discounts and free entry to paid exhibitions.

Employment details

• Permanent, full-time (40 hours per week)
• Wellington-based
• Salary: $59,439 – $70,539 per annum

Work eligibility

Applicants must have the legal right to work in New Zealand. Any offer of employment will be subject to pre-employment checks, including criminal conviction and reference checks.

Apply

Please submit your CV and cover letter via jobs.tepapa.govt.nz

Applications close: 15 November 2026
Questions? Recruitment@tepapa.govt.nz