Executive Assistant at New Zealand Trade and Enterprise, Auckland

Mō tēnei tūranga mahi | About this role

• Be part of a global organisation that makes a real difference to the success of New Zealand organisations on the international stage!
• Provide executive support and act as a trusted advisor to our General Manager - International
• Diverse, inclusive and fast-paced environment that values lifelong learning opportunities

Are you a high-powered executive assistant who enjoys making things easier for others and is seeking to join a fast-paced progressive environment? Work alongside a GM of a global organisation that positively impacts New Zealand businesses and the economy!

Ka rere a kupu mihi ki te mata o te whenua e tau ai ki tēnā, ki tēnā huri noa – e mihi atu ana. I tēnei wa tonu nei e tonoa ana ō pūkenga nui, ō wheako me ō mōhiotanga kia whakaeke mai ki te waka whakatutuki kaupapa e mea nei ko Te Taurapa Tūhono. Kua takoto te mānuka, ā, tautoko mai, ārahi mai i ngā pakihi hohoko o Aotearoa kia whāia nei ngā pae tawhiti hōu, hihira anō hoki.

To those near and far, greetings to you all. We look forward to you bringing your valuable skills, experience and knowledge to join our team aboard the forever moving waka, Te Taurapa Tūhono | New Zealand Trade and Enterprise (NZTE). This is the call, to rise to the occasion, and help guide New Zealand export businesses to exciting new horizons.

Who are we - Ko Te Taurapa Tūhono tēnei
Every day New Zealand Trade and Enterprise (NZTE) connects New Zealand export businesses with opportunities to grow and go global. Their success is our success. We also connect investors with New Zealand investment opportunities across companies, sectors and regions.

Reporting to the General Manager (GM) of our international division, we have a exciting opportunity available for a senior Executive Assistant (EA) to join our Auckland office where you would join a wider international team that makes a real difference for New Zealand businesses wanting to grow internationally. Our people are based in 50 offices, working across 24 time zones and 40 languages to support New Zealand businesses internationally.

What you'll be doing - Te whakamahere
As an Executive Assistant, you'll provide high-level administrative and operational support and act as a trusted advisor to the GM International - you'll fundamentally become an extension of the GM and make her working life/activities seamless, including being trusted to make key business decisions on her behalf.

You'll use your administration expertise, excellent relationship management and interpersonal skills to successfully work with key stakeholders across the GM International leadership team, our wider leadership team, and our global organisation for both BAU and projects support work – with the majority of the time spent on administration tasks. Responsibilities include but are not limited to:

• Proactive and efficient diary, meeting, and travel management – including being two steps ahead to manage diaries and schedules
• Assistance with Board papers, supporting team meetings with documentation and presentations
• Ensuring the GM is well briefed and prepared for meetings
• Supporting the communications link between the GM and other parts of the business through strong relationship building
• Project and event coordination support including leading the delivery and implementation of smaller projects when required

You'll need to have high grade prioritisation skills with the flexibility to multitask when priorities change. We expect that you will be self-directed and self-motivated and be process improvement focused.

What you'll need to be successful - Ō Pūkenga
We're looking for a senior Executive Assistant who has a customer-focused mindset and ideally has a background in supporting and acting as a trusted advisor to a busy senior stakeholder, where you have used your administration expertise, excellent relationship management skills and adaptable nature to anticipate needs. You'll be a skilled gatekeeper, always two steps ahead when prioritising diary commitments and travel arrangements and be comfortable pushing back when required.

You'll also be an amazing relationship builder and are able to build relationships with stakeholders in our international offices. You'll process outstanding communication skills - written and spoken and you'll be a people person that is passionate about building team culture and being an active member of our one global team.

You'll be proactive, self-directed and motivated and be comfortable in suggesting new ways of doing things or putting better processes in place and will also have exceptional prioritisation skills with the flexibility to multitask when priorities change. You'll have a strong administration background, be tech savvy (MS Office), and most importantly be a self-starter.

A sense of humour is a must, as is having strong time management skills and being a natural solution finder with high levels of initiative, with a resourceful approach to achieve the desired outcome. You'll also be very agile and resilient under pressure and during change.

Why you'll love working here - Nau mai ki Te Taurapa Tūhono
NZTE is a truly global organisation, giving you a wonderful experience of working with different cultures with over a hundred countries as part of our everyday. We know that life is not all about work and flexible working at NZTE is standard practise. We will give you the right technology to allow you to work anywhere and balance your time. On top of this, we also offer 5 weeks annual leave so you can have that extra time in the year to enjoy what you love doing!

Career development is another huge part of working at NZTE and we will help you with your aspirations and work with you to get you there – being a learning environment that encourages adventure and experimentation, to help you grow your career!

At NZTE, we are one whānau (family) and we embrace two important Māori values, Manaakitanga and Kaitiakitanga, which are focused on promoting collective wellbeing, sustainable development and collaboration. This is evident throughout NZTE, and we are pleased to say that, based on our 2020 OurVoice Survey:

• We have an employment engagement score of 82%
• 95% of NZTE employees feel supported to make flexible working arrangements
• 93% of NZTE employees believe our leaders care about their wellbeing
  
  

What's next - Te ara ki tua
Opportunities like this are rare! If this sounds like you, check out the position description available on the NZTE Careers Website and apply now.

Applications close Tuesday 7th February at 9pm NZDT

NZTE is committed to uplifting the mana of Māori as tāngata whenua and recognise Te Tiriti ō Waitangi/ the Treaty of Waitangi as New Zealand's founding document.