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Executive Assistant

NZ Defence Force
Job Category:
Wellington - Wellington
Wellington - Wairarapa
Job Type:
Ongoing - Full Time
Posted Date:
Closing Date:
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Job Description

What you will do

Be responsible for the day to day provision of direct support for the Assistant Chiefs of Defence Human Resources and Defence Organisational Development. You'll ensure the efficient allocation of tasks, standardisation of processes, and overall coordination of support across the office.

You will be required to provide effective and timely executive assistance, secretarial and, administrative support services to the Assistant Chiefs of Defence Human Resources and Defence Organisational Development and their immediate staff as required. This role will require working collaboratively as part of a wider team to ensure a consistent level of support is provided to the Assistant Chiefs at all times.

What we need 

This is a great opportunity for someone with exceptional personal assistant skills. You will play an integral role within a supportive, tight-knit team, where professionalism, positivity and a “can do” attitude are vital.
No two days are the same, so you will need to be adaptable and able to identify priorities, as and when they arise, while maintaining professionalism and communicating confidently across varying levels of the organisation.

To be successful in this role, you will have Personal or Executive Assistant experience and be looking for your next challenge within a large, dynamic organisation.

Who we are

Defence Human Resources (DHR) supports the NZDF's operational capability by providing responsive future focused HR services that support our people through their career.

Defence Organisational Development (DOD) Directorate, which also includes Career and Talent Management and Organisational Psychology.  DOD is responsible for a range of broad outcomes, linked to the strategic direction of the NZDF. 

Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand.  As a modern, professional military, it is our goal to maintain well trained, equipped and disciplined armed forces that can react to crisis at short notice. 

Why Us 

NZDF is an inclusive organisation that is open to flexible working arrangements and welcomes applications from people regardless of gender, ethnicity, disability, sexual orientation, age, beliefs/opinions, or family circumstances.

In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with:

  • Great benefits for you and your family;
  • Full time ongoing work;
  • Fully funded life cover up to $300,000;
  • Access to holiday accommodation across NZ;
  • Discounts Handbook for selected retail, entertainment and service providers;
  • 5 weeks annual leave per year.

How to Apply

To view the Position Description and to Apply Online please visit our Defence Careers website, or use the links on this page. For further information, contact John Crighton on (04) 496 0478.
Please note: If you are an existing NZDF employee (excluding contractors) you must apply through our Internal Vacancies site, via the HR Toolkit

Applications close on Tuesday 28 January 2020.

Please note: Applicants must be legally entitled to work in New Zealand (NZ) and be able to obtain and maintain the required level of NZ Government security clearance for the position applied for. The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:

Higher level Security Clearance

  • most preferably a NZ citizen who has resided continuously in this country for the last 10 years, OR
  • is a citizen of, and/or has resided continuously in one or more of the following countries for the last 10 years: either Australia, Canada, NZ, UK or the USA; and has a background history that is verifiable and can be assessed as appropriate by the NZSIS towards a recommendation of suitability for a security clearance at a higher level.

If you do not meet these minimum criteria, we will not be able to accept your application.

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