Security Executive Support Officer at NZ Defence Force, Wellington - Wairarapa

Mō tēnei tūranga mahi | About this role

Mō te tūnga | About the role

You will be supporting the Director Security and the Senior Leadership Team in critical administration functions for the Directorate of Defence Security. This is a busy role working autonomously to manage all administrative requirements, solve problems and proactively support the Chief of Staff and the wider team.

A typical day could include:

• Providing high level, professional executive support to the Director and Senior Leadership Team;
• Managing emails with the ability to answer enquiries and prioritise required actions;
• Coordinating calendars, including maintaining diaries, managing conflicting appointments and booking rooms;
• Engaging with wider team and stakeholders on behalf of Director;
• Managing documentation through electronic filing;
• Payment of invoices and reconciling accounts; and
• Supporting the Chief of Staff with the annual budget build and monthly financial accountabilities.

Ngā pūkenga me ngā wheako | Skills and Experience

You will need exceptional communication skills with the ability to positively engage with a wide range of people across all levels of the organisation and the public, as well as building trust and confidence at a senior level. It is important that you can multitask and prioritise workflow, while understand the needs of the Director and teams, and have the ability to adapt to changing priorities at short notice.

Some of the skills required to be successful in this role are:

• At least five years' experience in office management or as an Executive Assistant;
• Strong interpersonal skills to build effective relationships with key stakeholders;
• Exceptional writing skills and researching abilities;
• The confidence to work autonomously, as well as part of the wider team; and
• Strong technical ability, including good knowledge of MS Office Suite.

An understanding of Security could be an advantage, but not essential for the role.

Please note: This role may require some international and national travel between NZDF Bases and camps, and the occasional requirement to work outside of regular business hours.

Mō mātou | About Us

Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand. As a modern, professional military, it is our goal to maintain well trained, equipped and disciplined armed forces that can react to crisis at short notice. 

The Directorate of Defence Security provides a sustainable and credible security organisation primarily focussed on NZDF's domestic security environment through the provision of a range of protective security policies, services, products and advice. Defence Security's purpose is to protect the NZDF from security threats, vulnerabilities and risks that could cause harm to our people, information and capabilities. The Directorate comprises Counter Intelligence, Security Delivery, Security Strategy and Risk, Security Guard Force and Chief of Staff functions. Collectively, these functions work across multiple facets of the NZDF to shape, develop and implement security capability that protects what is important to the Defence Force.

Nōu te rourou | What's in it for you

NZDF is an inclusive organisation that is open to flexible working arrangements and welcomes applications from people regardless of gender, ethnicity, disability, sexual orientation, age, beliefs/opinions, or family circumstances.

In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with:

• Great benefits for you and your family;
• Full time ongoing work;
• Fully funded life cover up to $300,000;
• Five weeks annual leave per year;
• Variety, challenge and a chance to influence.

Me pēhea te tuku tono | How to Apply

To view the Position Description and to Apply, please use the links on this page.

Please note:

• Applicants will be required to undergo a pre-employment drug screening test prior to any offer of employment being made.
• If you are an existing NZDF employee (excluding contractors) you must apply through our Internal Vacancies site, via the HR Toolkit.
• Employees are required to be fully vaccinated against COVID-19 to work in roles in Defence Areas within the Auckland region. We are currently reviewing our Vaccination policy covering civilian employees outside of the Auckland region and will liaise with successful candidates about our policy prior to commencement.

Applications close on Thursday 26 May 2022.

Please note: Applicants must be legally entitled to work in New Zealand (NZ) and be able to obtain and maintain the required level of NZ Government security clearance for the position applied for. The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:

Higher level Security Clearance

• most preferably a NZ citizen who has resided continuously in this country for the last 10 years, OR
• is a citizen of, and/or has resided continuously in one or more of the following countries for the last 10 years: either Australia, Canada, NZ, UK or the USA; and has a background history that is verifiable and can be assessed as appropriate by the NZSIS towards a recommendation of suitability for a security clearance at a higher level.

If you do not meet these minimum criteria, we will not be able to accept your application.