Programme Coordinator, Future Naval Base at NZ Defence Force, Auckland

Mō tēnei tūranga mahi | About this role

Mō te tūnga | About the role

Play a pivotal role in shaping the successful delivery of a high-profile programme.

As the Programme Coordinator, you'll be at the heart of programme management, ensuring seamless coordination and integration across all stages of the programme lifecycle.

Working within the P3M framework, you'll bring together planning, scheduling, governance, reporting, risk and issue management, dependency management, change control, and benefits tracking to provide a clear and accurate view of programme performance.

Through the effective application of programme management tools, processes and standards, you'll enable informed decision-making, drive alignment across stakeholders, and support successful delivery in line with NZDF, Defence Estate and All of Government requirements.

What You'll Be Responsible For

• Leading the programme's interface with the Programme Management Office (PgMO) and coordinating engagement with the Portfolio Management Office (PfMO), ensuring programme activities align with enterprise P3M standards, governance requirements, and reporting expectations.
• Providing trusted professional judgement to assess programme-wide information, identify emerging trends, determine materiality and tolerance thresholds, and escalate significant risks and issues to the appropriate decision-makers.
• Influencing executive and governance decisions through the provision of high-quality programme insights, reporting, and recommendations that inform funding decisions, delivery sequencing, scope trade-offs, risk management, and value realisation.
• Coordinating programme-level financial management processes and controls, ensuring financial information is accurately integrated into programme reporting, governance forums, and decision-support activities. You'll maintain visibility across programme budgets and funding tranches, support change control and funding adjustments, and ensure consistency of financial information across programme artefacts.
• Embedding enterprise P3M frameworks within the programme environment, translating organisational standards, tools and methodologies into practical programme delivery practices that support successful outcomes.

Why This Role Matters

This is more than a coordination role. You'll be a key enabler of programme success, providing the structure, oversight and insight that supports effective governance, strategic decision-making, and delivery confidence across a complex and significant programme.

This is a unique opportunity to contribute to the Future Naval Base programme, supporting projects from concept through to delivery and leaving a lasting legacy on one of New Zealand's most important strategic sites.

Ngā pūkenga me ngā wheako | Skills and Experience

To be successful in this role you will need :

• Significant experience (typically 5+ years) working within large, multi‑faceted or complex organisations, with experience in the built environment (construction or infrastructure) and/or public sector settings desirable.
• Experience working in programme or portfolio environments, supporting the coordination of multiple complex projects across multiple systems and information sources.
• Proven experience supporting Project Managers in the delivery of projects against agreed time, cost, quality and scope parameters, including the preparation of clear, accurate and decision‑focused briefings and reports.
• Experience supporting the financial management of multi‑million‑dollar programmes or projects across multiple financial years, including forecasting and performance reporting.
• Experience managing stakeholder relationships and communications across complex organisational structures, including engagement with senior leaders and governance forums.

The salary for this role ranges from $90,158 to $99,501, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.

Nōu te rourou | What's in it for you

Safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.

NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all – irrespective of gender, ethnicity, ability, age, or family dynamics – NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.

Me pēhea te tuku tono | How to Apply

Applications close on Tuesday 1 September 2026.

Use the links on this page where you'll be directed to the Defence Careers website.

Please Note:

• All applications must be made online, via the Defence Careers website. Each listing contains the Position Description.
• Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.
• Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.

NZDF Employees/Members – please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.

NZDF Contractors – please apply via the Defence Careers website.

NZDF Reserves – please apply via the Defence Careers website if you cannot access the HR Toolkit.

Please Note:

To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know:

Low Level Security Clearance

• You must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.
• At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last five (5) years.
• You must have a five (5) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.

If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.