Executive Assistant at NZ Qualifications Authority, Wellington

Mō tēnei tūranga mahi | About this role

Executive Assistant – Deputy Chief Executive, Strategic & Corporate Services (S&CS)
Wellington | Full-time | Permanent

Whakatairangatia ngā kete o te mātauranga ki te ao mārama!  E te tai whakarunga, e te tai whakararo, nau piki mai, nau kake mai ki te Mana Tohu Mātauranga o Aotearoa.

May the baskets of knowledge (education) be brought into the world of light.  We welcome one and all to join us at the New Zealand Qualifications Authority.

NZQA is seeking an experienced, proactive Executive Assistant to provide high‑level support to the Deputy Chief Executive (Strategic & Corporate Services) and the divisional leadership team.

Mō te tūranga | About the role

This is a key role supporting executive decision‑making, governance processes, and divisional leadership in a fast‑paced and purpose‑driven organisation.

• Provide end‑to‑end executive support including diary, emails, papers and presentations.
• Coordinate S&CS memos and reports for the Board, SLT and committees.
• Manage incoming correspondence, including Ministerial and OIA requests.
• Ensure the DCE is fully prepared for meetings and events, including agendas, minutes and documentation.
• Support budgets, invoices, accruals and reporting.
• Manage filing, records and information systems.
• Coordinate events, offsites and culture‑building activities.
• Support leadership projects, process improvements, and stakeholder relationships.
• Provide additional support to the Chief Customer Officer and S&CS leadership team as required.

He āhei āu | What you'll bring to the role

• Proven experience supporting senior leaders or executives.
• Excellent written and verbal communication skills.
• Strong organisation, judgement and attention to detail.
• Confidence handling sensitive information.
• Experience with reporting tools, business systems and financial processes.
• A collaborative, professional and flexible working style.

Ngā Painga o NZQA | Why choose NZQA

Join NZQA and help lift quality and trust across Aotearoa New Zealand's education system through world‑class assessment, quality assurance and qualifications. We are passionate about ensuring learners' achievements are recognised, allowing people to fully participate in employment, society and their communities.

NZQA is committed to lifelong learning and the diverse communities we serve. We welcome people from all backgrounds and provide a supportive environment for Māori and Pacific staff, including active networks that help guide and strengthen our strategic direction. 

To learn more, please visit this page: NZQA Staff Benefits

Pēhea te tono mai | How to apply

For more information about this role and NZQA please refer to the job description, NZQA's Customer Charter and Organisational Values. If you are applying/viewing through Seek, please click ‘apply now' to access these links.

If you would like to discuss further, please contact Fiona McCourt at Fiona.mccourt@nzqa.govt.nz

To apply, please include your CV and cover letter, prior to or latest by 9.00 am on Monday, 13 April 2026 .

You must have the right to live and work in Aotearoa New Zealand to apply for this role.

NZQA is committed to developing a diverse workforce and an inclusive workplace. We provide equal employment opportunities and welcome applications from everyone who can meet the requirements of the role.