Administration Officer at Ara Poutama Aotearoa (Department of Corrections), Otago (Otakou)

Mō tēnei tūranga mahi | About this role

• We are looking for your expert administration skills now!
• Timaru Location
• Permanent, fulltime position

Ngā kawenga | About the role

Join an organisation that makes a real difference to your community and utilise your well honed administration and office experience.

In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment.  Your day-to-day role will see you proactively providing a range of administrative services, including:

• Reception and phone duties are a key component of this role; this will include liaising with our management team and other stakeholders
• Creating and Processing files
• Maintaining records and file management and ensuring correspondence, reports and other documentation meet Department timelines and standards
• Provide administration support across the site including setting up meeting invitations and locations, taking minutes, and recording actions
• Ability to multitask and be adaptable to handle situations as they arise
• Able to demonstrate ability to manage competing deadlines, showing agility and resilience under pressure

You will be a friendly, approachable individual with a cheerful manner who is only too happy to help out your team. Your strengths will be:

• Sound administration experience and computer literacy: Intermediate to advanced Microsoft Office skills in Word, and Excel
• Experience and knowledge of office administration would be an advantage, but is not essential
• Well organised, you are able to effectively prioritise and meet deadlines
• You have excellent communication skills with the ability to relate to a wide mix of people
• You are an enthusiastic team player but equally able to work independently when required
• Ability to learn new systems quickly
• Past experience in preparing reports and knowledge of administrative checking and processes
• Resilience when dealing with difficult situations

If you have a genuine interest in our kaupapa and if you are motivated to support others in a team environment, then we want to hear from you! 

Utu ā-tau | Salary

The mid point of the salary range is $49,348 and the full range (85%-120%) is $47,216 - $55,203. Appointment and remuneration will reflect skills and experience relevant to the role.

Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga (wellness and wellbeing) and safety of the people, whānau, and that of the communities we serve across the motu (country). 

As a values-led organisation, we use our values of whānau (relationships), wairua (spirituality), kaitiaki (guardianship), rangatira (leadership), and manaaki (respect) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi (https://careers.corrections.govt.nz/strategy).

Tono ināianei | Apply Now

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. 

It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.  All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. 

Applications close: We are looking to fill this position as soon as possible so may withdraw the advert if the perfect candidate is found before the expiry date of 11 June