Information & Records Coordinator at Te Whatu Ora, Otago

Mō tēnei tūranga mahi | About this role

• Permanent, Part Time (0.6FTE; 48 hours per fortnight) based in Dunedin.
• Successful applicant will be able to set their own hours.

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders. 

We provide essential hospital, specialist, and community health services across 80+ locations - from large urban centres to rural towns and remote communities. 

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care. 

About the Role 

The Information and Records Coordinator supports the Information Management team and wider organisation by responding to information and records management enquiries, providing guidance, and assisting with records processing. This role helps the organisation meet its obligations under the Public Records Act 2005 and strengthens relationships with services across the motu, particularly in Te Waipounamu.

The Coordinator helps to manage the IM central mailbox and works with services to ensure their physical and digital records are stored, maintained and disposed of in a compliant and efficient way.

About you 

To be successful in this role, you will have the following:

Essential

• NCEA Level 2 (minimum)
• At least one year of experience in a role with records management responsibilities
• Ability to provide timely, accurate, consistent and friendly responses to customer enquiries
• Understanding of the significance of Te Tiriti o Waitangi and the ability to apply its principles meaningfully in your work

Desired

• A tertiary qualification in information or records management (or a related discipline)
• One or more years of experience in a dedicated records or information management role within a public office or local government agency
• Knowledge of the Public Records Act 2005 and relevant Disposal Authorities

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.    

How to Apply 

To apply, please click “apply now.”  All applications must be submitted through our online careers portal by 11:59PM Sunday 15 Febuary 2026. For further information, please contact Nicole Rickard on Nicole.Rickard@TeWhatuOra.govt.nz.

Whilst Health New Zealand is undergoing change, affected kaimahi will be given preference and priority for this position.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.