Business Support/Executive Assistant at Te Whatu Ora, Wellington

Mō tēnei tūranga mahi | About this role

• Wellington based with a hybrid model – 4 days in the office | Permanent, full-time role
• Play a key role supporting senior leaders who are shaping healthcare delivery
• Join a collaborative and purpose-driven environment

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

As a Business Support / Executive Assistant, you will provide high-level executive and administrative support to members of the national Executive Leadership Team within Funding Hospital directorate which is part of the Planning, Funding and Outcomes Business Unit. You will play a critical role in ensuring leaders are supported to deliver strategic priorities effectively, while managing sensitive information with professionalism and discretion. This is not your standard EA role as you will be supporting the director of Funding Hospitals as well as their leadership team.

This is a busy and varied role where no two days are the same. You will manage complex calendars, travel arrangements, meetings, reports, Machinery of government requests (OIAs, briefings, etc), financial administration and stakeholder communications, while also supporting wider team coordination and operational processes. Working in a fast-paced environment, you will build strong relationships across the organisation and help create smooth, efficient ways of working for senior leaders and their teams.

About the Team and Location

You will be part of a national team within Funding Hospitals, supporting leaders who work collaboratively to improve health outcomes for communities across New Zealand. The team is fast-paced, supportive and focused on delivering high-quality services that make a meaningful difference for patients and whānau. This role is based in Wellington.

About you

You are a proactive, resilient and highly organised professional who thrives in a fast-paced environment and enjoys supporting senior leaders to achieve strategic priorities. You bring a calm, solutions-focused approach, excellent attention to detail, and the ability to build strong working relationships across all levels of an organisation. You are comfortable managing competing priorities, handling sensitive information with discretion, and adapting quickly to changing business needs while maintaining a high standard of professionalism and support. You will bring:

• Previous experience in an Executive Assistant or senior business support role supporting senior leaders
• Excellent organisational skills with the ability to manage competing priorities and deadlines
• Strong written and verbal communication skills with a high level of professionalism
• Experience managing confidential and sensitive information with discretion
• Strong relationship-building skills and the ability to work collaboratively across teams
• Experience with administration processes including travel coordination, invoicing and expense management
• Proficiency in Microsoft Office applications including Word and Excel
• Experience with Machinery of Government
• A proactive, adaptable and solutions-focused approach with strong attention to detail

Working at Health New Zealand 

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.   

How to Apply 

To apply, please click “apply now.”  All applications must be submitted through our online careers portal by 11:59PM Tuesday, 09 June 2026. For further information, please contact Jenita Spencer on Jenita.Spencer@TeWhatuOra.govt.nz.

Whilst Health New Zealand is undergoing change, affected kaimahi will be given preference and priority for this position.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.