Executive Assistant at Te Aka Whai Ora, Wellington

Mō tēnei tūranga mahi | About this role

Nau mai kia tau mai...

At the heart of Te Aka Whai Ora is our people working together, navigating through our initial years of work to address intergenerational Māori health inequities and help deliver, better health outcomes for all New Zealanders.

We need people to join us on this growth journey as we create a 'future fit' team who are dedicated to ensuring we weave together our knowledge and skills in a combined effort to reach Te Pae Tawhiti our Vision our Destination. 

Te whiwhinga mahi | The Opportunity 

The System Strategy and Policy Directorate has been established to ensure that Te Aka Whai Ora is influential in shaping hauora Māori policy within Aotearoa for generations to come. This is a pivotal role for the Directorate where you will support three of our busy General Managers to be effective in their daily activities through:

• Providing executive, administrative and secretarial support
• Ensuring inbox and diary management is coordinated and dealing with diary conflicts and prioritising workflow
• Coordinating and working effectively with other business support roles to best support the Directorate and contribute to organisation wide initiatives
• Contributing to effective management of activities and operations in Directorate work areas.

Ngā pūkenga me ngā wheako | Skills and experience

Success in this role will see you bring a good mix of specialist skills and experience such as;

• Previous experience in an Executive Assistant or high-level coordination role providing support to senior leaders
• Demonstrated experience in a medium to large complex organisation, or other government agency
• Advanced skills in the MS Office Suite with special emphasis on Outlook, SharePoint & Microsoft Teams
• Excellent organisational skills along with the ability to think ahead, use initiative, establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality
• Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at various levels
• Being a great team player with a great sense of humor and aroha
• Willingness to personally take a stand for equity and anti-racism.
• Proficiency in Te Reo Māori alongside an understanding of the application of mātauranga Māori in the workplace is highly desired.

Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills and experience listed above, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai | Our commitment to equity, diversity and inclusion 

We want to see the real you in your application and welcome the real you on board if you come and work with us. We acknowledge and respect our people's diversity and spiritual needs; we are committed to ensuring a safe workplace that is whānau orientated and supportive.

Te Aka Whai Ora is tasked with addressing inequalities experienced by Māori and to ensure greater access, experience and outcomes for those traditionally not well served by the system – Māori, Pacific and Tāngata Whaikaha from whom we welcome applications.

Me pēhea te tuku tono | How to apply

This is a truly rewarding role where you will come to work each day making a difference, leading change, and creating capabilities across our health service. You will bring a kete of knowledge and experiences and hold the wisdom and mana associated with such a role, as an experienced relationship lead, you will understand the complexities of working within a medium to large organisation.

Te Aka Whai Ora supports flexible, and hybrid working and offers learning and growth opportunities to all kaimahi. The salary range for this role is SP14 $64,589 min - $80,737 midpoint.

Click “Apply now” submitting a cover letter and CV. For tracking and reporting purposes, all applications must be submitted through our online career portal.

Applications close Weds 4 Oct

Mehema he pātai - hono mai, reach out to us 

If you have any questions about this opportunity please email mhapeople@health.govt.nz