Knowledge and Information Officer at Ministry of Foreign Affairs & Trade, Wellington

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.

Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.  

• Organise and find information to support staff in a global organisation
• Manage our physical and digital information
• Provide support to our team and staff across MFAT
• Pursue a career in information management
• Wellington based

Kōrero mō te tūranga - About the role  

As a Knowledge and Information Officer within the MFAT’s Knowledge, Information and Analytics team, you will join a team responsible for supporting:

• information and knowledge management;
• history and heritage; and
• data and analytics

This is one of two Knowledge and Information Officer roles that work broadly across information and knowledge management and also support other teams within Knowledge Information and Analytics. While you will undertake a variety of work, in this role you will also support the History and Heritage Team. This could include collating and tracking responses to research requests, assisting with access to historical files, and providing support to staff declassifying the Ministry’s historical records.

This role could be your stepping stone into an information management career and will also give you exposure to project work.

Note:  this is not research or an IT role.

For more detail you can view a copy of the position description here.

The appointment range for this role is $57,656 to midpoint $64,062 total remuneration including employer contribution to Kiwisaver– negotiable depending on experience.

Mā‎ wai te mahi nei? – Who are we looking for?

This role could suit you if you are an organised and customer-focused individual and have had some involvement in information or records management.

In particular these are the things we are looking for on your application:

• Undergraduate degree (desirable)
• Knowledge of records management functions, tools and relevant legislation
• An understanding of how information is managed across the Government sector, including public access to information.
• Your motivation for helping customers to manage or find information
• Your organisational skills and great attention to detail
• Your energy and ability to work comfortably with our physical information assets as well as electronic information
• Your love for learning and gaining new skills
• Your interest in working across a range of activities to manage, find and supply information on a wide range of topics, e.g. foreign policy, trade and aid and history.

Ideally you will also have a good understanding of tikanga (Māori customs and protocols), with the ability to weave te ao Māori (the Māori worldview) into your work. If you are just starting on this journey that’s OK too – as long as you have a willingness to learn and a desire to develop your cultural capability.  As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support. 

Ngā hua o te mahi i te Manatū Aorere - Why MFAT?

We are committed to a focus on leadership, talent, training and development, and flexible work options.  Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.  We welcome applications from people from a diverse range of backgrounds. You can find out more about our staff networks and our Diversity and Inclusion Strategy here

Mō mātou - About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Me pēhea te tuku tono - To Apply/Interested?

Apply today with your CV and cover letter.

For a confidential discussion please email deborah.young@mfat.govt.nz

You will need a full driver’s licence to be able to undertake this role.

You must be a NZ Citizen and be able to obtain and maintain a NZ Government National Security clearance to the required level. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.

Use this online tool to self-check your eligibility for a security clearance. Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-tool

Let us know if you need any support or have any access requirements that will help you through the recruitment process.

Applications close at midnight on Thursday, 31 October 2024.

Please note: This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) based in central Wellington, NZ.  

While it is not usual for specialist staff to be ‘posted’ outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates. To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.

If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns