Executive Assistant to the DCE Enterprise Services at Electoral Commission, Wellington

Mō tēnei tūranga mahi | About this role

Mō tēnei tūranga mahi | About the role

Are you an administrative professional or recent graduate looking for the next step in your career?  This exciting and unique role is the perfect opportunity to gain hands-on experience in a dynamic and fast-paced environment.  As the Executive Assistant for the DCE Enterprise Services, you'll provide essential administrative support to the Deputy Chief Executive (DCE) and Enterprise Services Leadership Team.  You'll be responsible for organising the DCE's schedule, ensuring smooth operations in the office, and assisting in the delivery of key projects and events.

This is a great role for someone who is highly organised, has strong communication skills, and is ready to develop professionally.

The salary band for this role is $75,337 - $83,752

Key Responsibilities:

• Manage the DCE's diary, coordinating meetings, travel, and events.
• Ensure the DCE is fully prepared for all meetings, with relevant documentation and information.
• Organise team meetings, take minutes, and help track action points.
• Develop and improve systems and processes to keep the office running efficiently.
• Assist with group events and provide support to the wider Enterprise Services Group when needed.
• Maintain a high level of confidentiality in all tasks.

Mōhou ake | About you

You may be a recent graduate or administrative professional with excellent organisational and communication skills looking for opportunities to learn and grow in a professional setting. You are a real connector and someone who enjoys working in a team, managing multiple tasks.  You thrive in a dynamic, fast paced environment and have great judgement. 

To be successful in this role, you will need:

• Strong organisational skills with the ability to manage your time effectively.
• Excellent written and verbal communication skills.
• The ability to handle multiple priorities and meet deadlines.
• A proactive attitude, with a willingness to learn and adapt.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and a keen interest in digital tools.

Why join the Electoral Commission?

The Commission is building an inclusive strength focused culture where diversity is encouraged and valued and we welcome applications from individuals of all backgrounds, orientations and identities.  We want to provide a flexible working environment where everyone feels valued and supported.  We are happy to discuss what works for you. You will join a team who are here for the right reasons, and we are passionate about what we do. 

About the Electoral Commission | Te Kaitiaki Take Kōwhiri

The Electoral Commission wants every New Zealander to trust, value and take part in parliamentary elections.

Here's your chance to contribute to New Zealand's democracy as part of a small team of electoral experts who design, build and implement processes and systems for Parliamentary elections and referenda.  It's an exciting and varied role within a team which is committed, supportive and hands-on.

What's next?

For a position description, or to apply for this role, please click "Apply now!" or contact recruitment@elections.govt.nz for further information.

If you don't quite meet these requirements but still think you'd be a great fit for the role, we'd still love to hear from you. 

Applications close at 5pm on Thursday 14th November.

You must be legally entitled to work in New Zealand.