Executive Assistant - Regulatory Operations at Maritime New Zealand, Wellington

Mō tēnei tūranga mahi | About this role

Mō mātou | About Us  

Our Vision: Preventing Harm. Saving Lives. Securing our Future 

We play a key role in the guardianship of New Zealand waterways. We’re bringing together our aroha, work and skills to achieve our outcomes of sustainable supply chains and sectors, safe people and operations, secure ports and ships, and clean seas and waterways. 

Our values are about who we are as individuals and the behaviours we expect from each other at Maritime NZ. 

Care | Kia Tika - We care for each other and do the right thing 

Connect | Kotahitanga - We unite in a common purpose 

Courage | Kia Māia - We are brave, capable and confident  

Mō tō mātou Rōpū - About the team  

At the heart of Maritime New Zealand’s success is the provision of a broad range of administrative and other business support functions. The purpose of the Business Support Team is to provide coordinated, efficient and high-quality support to the Board, Executive and various teams, playing an important organisational role in ensuring strong connections and collaboration within teams and across other support functions. 

Te tūnga | The role   

Working closely with the Deputy Chief Executive (DCE) Regulatory Operations in relation to day-to-day operations and workflow, this position reports to the Manager Business Support in the Office of the Chief Executive, People & Culture group.  

As the Executive Assistant for Regulatory Operations, you are responsible for providing a range of support to the DCE and General Manager – General Regulatory Operations, including diary and correspondence management, meeting and events organisation, executive support and from time-to-time assistance with onboarding new employees, and budgeting and reporting support. The Executive Assistant plays a trusted role as a contributor to the Group’s leadership team discussions.

Nōu te rourou | What you bring  

• Experience as an Executive Assistant supporting senior leaders in complex environments
• Strong capability with digital tools, especially MS Office and document management systems
• Confident minute-taking, agenda preparation and providing high-level meeting support
• Skilled at managing complex issues and influencing stakeholders
• Proven discretion, confidentiality and sound judgement
• Self-motivated, flexible and proactive
• Strong stakeholder engagement skills, with the ability to build relationships and influence at all levels
• Strong risk awareness and problem‑solving mindset
• Excellent organisational skills, attention to detail and ability to meet tight deadlines
• Advanced written and verbal communication skills
• Political acumen and understanding of the public sector
• Willingness to travel occasionally
• Ability to work in a culturally safe and respectful way, with awareness of Te Ao Māori and Treaty of Waitangi principles

Mōu | For you   

Maritime NZ recognises and respects te Tiriti o Waitangi and we are committed to working with Māori to build strong, meaningful and enduring relationships to achieve mutually beneficial outcomes.    

We aim to be a workplace where everyone feels valued and supported with a sense of belonging. We encourage our people to actively contribute to our workplace culture where we all thrive and authentically live our MNZ values.  

Upon joining us you’ll receive a full range of benefits including Income Protection and Life Insurance so check out our full range on our careers page to find out more about why we love working here.  

Appointment range $77,759 to $92,063 depending on skills and experience + superannuation.   

Me pēhea te tuku tono | How to apply   

We are unable to accept applications via email. Please click the apply button to submit your application.   

Applications for this role close on Monday 23^rd of March 2026. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.  

If you have any questions, please email careers@maritimenz.govt.nz