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Administration support officer, Waikeria

Department of Corrections
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Fixed Term Contract
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Job Description



We are currently looking for a full time, Fixed Term (6 months) Administration Support Officer who will be based at Waikeria, Waikeria Road, Te Awamutu.

The Administration Support Officer reports to the Administration Team Leader and ensures the smooth and efficient completion of all administrative tasks.

Responsibilities will include (but not limited to):

  • Processing the receipt and dispatch of Prisoner mail,
  • Providing comprehensive filing systems and support as required to the receiving office and remand areas
  • Covering for Stores and Distribution as required
  • Receive, record and store all inward goods
  • Assign, record and dispatch goods
  • Maintain the Inventory Control System
  • Telephone Support
  • Trust functions
  • Various Ad Hoc duties

As this role is varied there is a requirement to be flexible and adaptable as there will be times when you are required to undertake additional tasks and cover other areas.

You may be required to also provide support to the team by processing invoices, accounts and SAP tasks, month end procedures, reconciliation as well as assisting with reporting requirements. With your knowledge and experience you will identify opportunities for efficiencies and improvements to our systems and procedures, providing smarter, more effective ways of working.

Our staff come from different backgrounds, cultures, education and experience – and together their purpose is to motivate offenders to make positive changes in their lives, and so make our communities safer.

The preferred candidate will demonstrate;

  • Frontline reception experience
  • Knowledge/understanding of SAP
  • exceptional organisational skills
  • the ability to multi task in their support of multiple stakeholders
  • sound judgment in the prioritising of tasks and activities to meet deadlines
  • excellent customer facing and communication skills
  • resilience and a pragmatic approach to problem solving
  • accuracy and attention to detail
  • a high level of proficiency in computer software and database systems

The successful applicant will have the ability to maintain a high level of confidentiality and integrity, be a team player and enjoy working in a small friendly team of people.

Salary range $38,137 to $48,505.

Vacancy number CSCR7282
Applications close: Sunday, 4 December 2016

At the Department of Corrections we are passionate about reducing re-offending and keeping communities safe. With Corrections you'll be part of a highly supportive team that manages offenders in prison and in the community.