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Executive Assistant

Ministry of Health
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PD_Executive Assistant_ 2016.docx (Word, 37KB)
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Job Description

Service Commissioning is implementing a new operating model and organisational structure to ensure we are well placed to meet the challenges ahead. By embracing, demonstrating and driving a culture of openness, responsiveness, agility and flexibility you will support the team to bring our new operating model to life.

A trusted and respected member of the team, these Executive Assistant positions, of which there are three, are paramount to the success of the business unit.  You will be an experienced, confident professional who will thrive working in a fast paced environment, you’ll have exceptional social skills and will cleverly build and maintain relationships with key stakeholders.

You will be experienced at managing a busy diary including meeting and travel logistics as well as managing your clients’ expectations.  You’ll have an eye for detail and a strong customer focus, proficiency with the Microsoft Suite and a familiarity with Lotus Notes.     

Key to your success will be your ability to demonstrate:

  • Excellent organisational skills with the ability to establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality
  • A genuine commitment to providing a quality service to all customers, and a keen sense of purpose and direction
  • Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders
  • Ability to work unsupervised and as part of a team
  • Ability to think ahead / anticipate – a proven ability to use initiative


To apply for this position provide your current Curriculum Vitae and a covering letter outlining your background and your interest in the role.  All applications must be made online. Applications close 2 December 2016.

For further information about this position please contact Jolene Ingram on 04 816 2947 or email


The Ministry of Health’s recruitment practices are based on Equal Employment principles.