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Administration Manager (Locally Employed) - New York

Ministry of Foreign Affairs & Trade
Job Category:
Wellington - Wairarapa
Job Type:
Ongoing - Full Time
Posted Date:
Closing Date:
File Attachment:
No File Attached
Employer Website:

Job Description

New Zealand Permanent Mission to the United Nations

New York

The New Zealand Permanent Mission to the United Nations (UN) in New York is seeking to recruit for the Administration Manager role. This role is accountable for overseeing the smooth running of the Post by managing the support staff responsible for finance, property, HR, security and administration functions of the post. The successful applicant will be member of the Post Management team. 


The Administration Manager will be responsible for:

  • Managing and developing the administration team and effectively      allocating work through ensuring staff have clear definitions of role      responsibilities and accountabilities and clearly understand their      performance goals
  • Supporting, coaching and mentoring team members while fostering a      culture of learning and team spirit, and acknowledging team contribution      and achievements
  • Maintaining consistent administrative practices and compliance in      line with the Mission’s operating and audit procedures
  • Establishing and maintaining relationships with key contacts and      external providers in order to maintain a high quality level of service      and support for the Mission.


Further details on the role:

  • This is a locally engaged position based in New York. The successful applicant will be employed on local terms and conditions
  • Preferred start date is January 2017
  • The Mission will facilitate a G1 visa for the successful applicant.


Qualifications and Experience

Applicants must have significant previous experience and knowledge of running administrative aspects of an office and managing a team. Previous experience running an offshore post would be desirable. Well-developed planning and organisational skills, including ability to prioritise tasks effectively and work under pressure are essential. Strong written and oral communication skills are also required. 


To view a copy of the position description please visit the 'Working For Us / Vacancies' page at


For queries about the position please email


Applications and Close-off

Applications, including curriculum vitae, cover letter and the names of at least two referees, should be sent to marked “Administration Manager NYK”.


Applications must be received by 5pm on Friday 2 December (NYC Time).


Applicants must be New Zealand citizens and be able to obtain and maintain an appropriate New Zealand Government Security clearance.