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Executive Assistant to the Chief Operating Officer

Ministry for Primary Industries
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Wellington City
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Job Description

We have an opportunity for an Executive Assistant to support our new Chief Operating Officer (COO) within Operations Branch of the Ministry for Primary Industries.  The Operations branch is responsible for Border Security, Compliance, Readiness & Response, Intelligence, Planning & Coordination Services and Diagnostic & Surveillance Services.  It fair to say, that there is always a lot going on across these groups.

To be successful in this role you will be a self-managing super star, who is proactive, focussed on solutions and enjoys working in partnership with a busy senior leader.

You’ll undertake all the usual Executive Assistant duties and you need to be able to show initiative, learn how the COO operates and make decisions on his behalf within agreed parameters.  Our COO is relatively low maintenance but he relies on his EA to be one step ahead and well planned on his behalf.

If you have the ability to prioritise, remain calm and focussed under pressure, previous experience providing 1:1 support at a senior level (supporting tier 3 or above) and a track record of developing and maintaining systems and procedures, understanding and respecting protocols then we want to hear from you.

Or course you will have the ability to maintain the highest level of confidentiality and discretion, confidence to operate in a degree of ambiguity, be flexible and adaptable.  If you are a person who is happy to work independently to plan, co-ordinate and organise projects then this is the role for you.

You will be working in a friendly and supportive environment, where your development matters.  If you are keen to work with us then we are keen to hear from you.  Some travel may be required from time to time.

If this sounds like a role that interests you and you are driven to succeed, within a sometimes complex and ambiguous environment please click on “APPLY NOW” in order to be directed to our website.

Please attach your CV and cover letter explaining why you are interested in this role at the Ministry for Primary Industries.

If you have any questions about the role please contact Sally Ryan, Manager Recruitment and Selection on 04 894 0895 or

Applications close: Sunday 11th December 2016 @ 5pm.