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Corporate Events Coordinator

Ara Institute of Canterbury
Job Category:
Communications, media, & marketing
Canterbury - Christchurch
Job Type:
Ongoing - Full Time
Posted Date:
Closing Date:
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Job Description

Corporate Events Coordinator

City Campus, Christchurch

Full time, Permanent


  • Organise and deliver Ara's corporate and recruitment events
  • Provide cross-institutional support for Student Exhibitions and information sessions
  • Enhance Ara's reputation as a leader of applied tertiary education


Ara Institute of Canterbury is a vibrant and progressive tertiary institute providing world-class, tertiary-level education throughout the Canterbury and Waitaki region. Our talented staff, innovative business collaborators and supportive community partners are passionate about the role they play in our students' success.

Ara's Marketing Team, as part of the Customer Experience and Engagement Division, has responsibility for marketing, public relations, corporate events sponsorship, internal and external communications and profiling Ara to future prospective students, their influencers and surrounding communities.  In a constantly changing business environment, the Marketing Team is challenged to ensure Ara remains competitive with innovative multi-channel campaigns, and effective stakeholder communications and engaging events.


The Role

As Ara's Events Coordinator you will be responsible for organising and delivering Ara's corporate and recruitment events (e.g. Graduations, Careers Expo, Open Days) across all campuses and providing cross-institutional support for other events that occur, which include sponsorship events and those staged by academic department events (e.g. Student Exhibitions and information sessions), the Engagement team or Ara's executive (Te Kāhui Manukura).



  • Produce organisational plans for all significant events
  • Project manage and co-ordinate budget, bookings, staffing, catering, floor plans, activities, equipment and communications for events
  • Organise and maintain sufficient and appropriate regalia for graduation ceremonies
  • Negotiate with key colleagues to put in place resources to meet the expected outcomes of events
  • Research, commission and purchase up to date exhibit materials and equipment that is in keeping with Ara's branding
  • Manage the lending of equipment to other Ara departments and staff
  • Maintain administrative systems, budget reports for individual events
  • Develop effective measurement tools to assess the success of individual events on a cost effectiveness basis.



  • A tertiary qualification at Degree level in an appropriate discipline eg Business or Event Management
  • At least two years event coordination/management experience
  • A high degree of multi-task project management skill
  • Experience organising and delivering successful events in a timely fashion and within budget
  • Positive and flexible attitude
  • Proven ability to develop and maintain positive working relationships
  • Strong emphasis on customer service
  • A “can and will do” attitude.



Enjoy excellent employment conditions, professional and skill development, a great central city location and access to modern on-site facilities including Gym/Recreation Centre with free staff yoga and group fitness sessions, Library, Visions on Campus Restaurant, two Childcare Centres and a Health Centre.


To Apply

We accept applications via our online application system.  For a job description and/or to apply online please visit

If you have any queries in relation to the vacancy or application process, please contact the People and Culture team via or 03 940 8623. Emailed applications will not be considered.


Applications close – Wednesday 24 July 2019

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