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Information Administrator - fixed-term until June 2021

Callaghan Innovation
Job Category:
Wellington - Hutt Valley
Wellington - Wairarapa
Job Type:
Fixed Term Contract
Posted Date:
Closing Date:
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Job Description

The company and the Gracefield Innovation Quarter

Callaghan Innovation is New Zealand's innovation agency. We activate innovation and help business grow faster for a better New Zealand.

Our Gracefield site is an important hub for research and development in New Zealand and we're getting it future-ready. We'll be working towards changes that will make the Gracefield Innovation Quarter (GIQ) a hub of innovation for New Zealand, with fit-for-purpose facilities for our people and our customers. We want to create a space for our people to do their best work, where it's easy for our customers to engage with us and access the R&D support they need, and where businesses.

About the role

The GIQ Programme Information Administrator is responsible for managing all records and documentation for the GIQ Programme and responding to information requests and ensuring our records are adequately housed, listed, stored and maintained. This includes creating and maintaining the filing systems, ensuring that all files are up to date, saved, and distributed accurately, and overall administration of the document management system.

Key responsibilities of this role include the following:

  • Documentation management to ensure the GIQ Programme documentation and resources are up to date, consistent and freely available
  • Support the GIQ Programme delivery and champion best practice in records and archive management
  • Collect and archive all physical and digital files
  • Diary management and administration support for the Knowledge and Assurance Lead

About you

To be successful in this role, we are looking for someone with the following qualities:

  • Relevant tertiary qualification
  • Proven experience managing records and documentations for a complex programme or projects
  • Previous experience with an online document management system
  • Understanding and experience of adopting best practice principles in records management. Understanding of government-specific Official Information Act documentation requirements would be advantageous
  • Ability to work well individually and contribute to the team effectively
  • Ability to meet deadlines, manage time wisely and use initiative
  • Ability to engage and communicate effectively
  • A can-do attitude

If you are looking for the opportunity to make a difference, please APPLY NOW.

To apply for this job, please go to our job site and enter the job code 11164SK.

Applications close Friday, 6 September 2019.

Please contact if you have any questions.

You must have the right to live and work in NZ to apply for this job.

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