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Team Assistants (Multiple Opportunities)

Employer:
The Treasury
Job Category:
Administration
City/Town:
Wellington - Wellington
Region:
Wellington
Job Type:
Ongoing - Full Time
Posted Date:
07-Oct-2019
Closing Date:
20-Oct-2019
File Attachment:
No File Attached
File Links:
Employer Website:

Job Description

Enhance your career and play a key support role in a central government agency

  • Can you add real value and think outside the administrative assistant box?
  • Do you continuously look for new ways to lend support and make improvements?
  • Join our passionate and high performing team making a real difference to NZ.

 

The Treasury is the New Zealand Government's lead economic and financial advisor. Our vision is to be a world-leading Treasury working towards higher living standards for New Zealanders.

As a Team Assistant (TA) it is your responsibility to provide exemplary administration, secretarial and coordination support to leaders and their teams to keep them running at full speed which allows them to fully focus on producing their outputs in order to achieve the Treasury's desired outcomes. This role would suit a talented TA who has lots of initiative and the ability to work at pace and prioritise effectively.

Within the Commercial, Infrastructure & Urban Growth Directorate we have an opportunity for two TA's to join our team. In this role, you will be able to handle instructions for processes not just tasks and make good judgement calls on what is required. You'll be a TA that is ahead of the curve when it comes to modern processes and practices and you will have a great ability to keep your Managers across the variety of work that is happening. You'll be a team player who enjoys working collaboratively as you will be called upon to assist with the wider business support network.

Team Assistant - Governance & Appointments and National Infrastructure Unit

This is a newly created position where you'll provide administrative support to two fast paced teams. You will be responsible for supporting the Governance and Appointments team and the National Infrastructure Unit (NIU), who are responsible for providing advice on infrastructure policy issues.

Team Assistant - Commercial Performance

Due to an internal promotion, this role has become available to support the two managers of the Commercial Performance Group and their teams. This is fast paced role and our teams are at the centre of commercial advice and financial expertise working across a range of entities.

 

Your responsibilities will include:

  • Email, inbox and diary management.
  • Coordinating meetings and liaising with stakeholders.
  • Maintaining and updating reports, including document editing, formatting and printing.
  • Developing and drafting a range of correspondence.
  • Creating reports from databases.
  • Taking minutes and following through on actions.
  • Resource, finance (including invoice/payment), HR and travel administration.

 

About You:

  • Highly organised, efficient with an eye for detail.
  • A pro-active, can-do attitude who is looking to stretch their administrative capabilities.
  • The ability to multi task, reprioritise and react to issues that arise during the day whilst keeping calm and professional.
  • A strong customer focus, excellent communication/interpersonal skills and you're someone who enjoys building great relationships.
  • Excellent IT skills and an experienced user of Microsoft Office Suite and a range of web tools. 

 

We Can Offer:

  • Fantastic exposure to a central government agency with interesting and varied work.
  • The on-going support of a wider administration cohort.
  • A commitment to providing work and training opportunities that support your development.

 

The Treasury values diversity amongst its employees and encourages a positive work life balance. Please talk to us about flexible working arrangements.

If you are committed to delivering a high standard of administrative support, are continuously thinking how can do this better and are known for being one-step ahead then this is the opportunity for you.

Secondments from other government agencies are welcome.

Applications close - Sunday, 20 October 2019.    All applications must be made online.

When submitting your application, you'll be able to indicate which opportunity you are interested in.

Please see the attached Job Description for further detail and for more information, please contact Ellen Shields, National Infrastructure Unit, Ellen.Shields@treasury.govt.nz or Maureena van de Lem, Manager Commercial Performance Maureena.vanderLem@treasury.govt.nz

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