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Administrator

Employer:
Ministry of Health
Job Category:
Administration
City/Town:
Region:
Wellington
Job Type:
Posted Date:
11-Oct-2019
Closing Date:
27-Oct-2019
File Attachment:
File Links:
Employer Website:

Job Description

This newly created role will suit an ambitious and driven individual who will provide quality administrative support to the Chair and members of the Initial Mental Health and Wellbeing Commission, and to the Head of Secretariat and the team.

To be successful in this role you will be able to demonstrate your skill and capability in managing priorities and identifying risks for those you support.  You'll be confident and have the ability to work in a complex and ever-changing environment. Establishing relationships and maintaining them in order to achieve desired outcomes is critical to your success. You'll also be a bit of a creative thinker in terms of problem solving and contributing to process improvement and implementation.

What you will do

  • Ensure all work is consistent with the Government's responsibilities to the priority of equity and meeting Treaty of Waitangi obligations
  • Effectively organise meetings and workshops, with internal and external partners
  • Provide a high level of administrative and secretariat support including taking minutes, and drafting/proofing associated materials and schedules
  • Ensure output, workflow and deadlines are communicated to enable timely responses
  • Support the Head of Secretariat to effectively manage finances
  • Undertake and coordinate Commission and Secretariat reporting as required
  • Arrange travel and purchasing, ensuring these meet relevant AOG requirements
  • Build collaborative and positive relationships across the Secretariat, Ministry, the wider health and disability sector, government and other external stakeholders
  • Role model the Ministry's desired culture and values within the Secretariat

What you will bring to the role

  • Knowledge and understanding of the Treaty of Waitangi, and the desire to build on this
  • Excellent relationship management skills
  • Proven ability to provide strong administrative support across complex programmes of work
  • Excellent prioritisation skills and an ability to work under pressure in an ambiguous and dynamic environment
  • Demonstrated ability to understand financial data and information 
  • Experience working in an environment that requires a high level of discretion, sensitivity and interpersonal interaction at an executive level
  • Strong and effective communicator
  • Understanding of the machinery of government

As kaitiaki of our health and disability system, the Ministry of Health is here to ensure all New Zealanders are being well served – and that work is incredibly rewarding.

You will find a copy of the Position Description attached or online at careers.health.govt.nz.

For further information, contact recruitment@health.govt.nz  Please click Apply for this Job to upload your CV and cover letter.

Advertising for this role closes on 23 October 2019.

We encourage diversity and inclusion at the Ministry of Health and are committed to equal opportunity in all our employment policies and procedures.  In particular, we want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all.  Therefore, please let us know if there is any support we can provide to ensure the recruitment process is fully accessible to you.  You can contact us at recruitment@health.govt.nz if you would like to discuss any accessibility needs you may have.

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