Coordinator Ministerial and Business Services at Department of the Prime Minister & Cabinet, Wellington

Mō tēnei tūranga mahi | About this role

• Permanent, full-time role
• Supportive and dynamic team
• Wellington based

The Department of the Prime Minister and Cabinet's (DPMC's) purpose is to advance an ambitious, resilient, and well-governed New Zealand. This role is within the Ministerial and Business Services team of the Strategy, Governance and Engagement Group (SGE). Join our team and see the work you do make a difference in the lives of all New Zealanders

Mō tēnei tūranga mahi | About this role

This role will suit someone with a strong administrative background who is interested in broadening their experience by working in the fast-paced and varied environment of a central government agency. 

The Coordinator supports the Team Leader to manage the Information@dpmc.govt.nz mailbox and assists the Ministerial Advisers with the effective and timely flow of responses to OIA and Privacy Act requests, Ministerial correspondence, proactive release and Written Parliamentary Questions (WPQs).

The Coordinator is also responsible for producing regular reporting for Ministerial Services and provides some general administrative support across the wider SGE Group, as required.

As a Coordinator you will:

• Manage the DPMC Information mailbox including responding to direct correspondence, and logging items for processing by the Advisers (in conjunction with the Team Leader), and directing/redirecting correspondence as appropriate
• Manage and maintain the DPMC workflow management tool (Moto) on behalf of the Ministerial Services team to provide coordination, monitoring and reporting functions.
• Work with the team and Managers to ensure reporting is accurate, timely and up-to-date
• Provide assistance to DPMC staff about the processes, procedures and requirements relating to OIA and Privacy Act requests, proactive release, WPQs and Ministerial correspondence
• Provide back-up support to the team when requested, including assisting with redaction and other activities.
• Provide administrative support to other parts of the SGE as requested.

Ta matou e tuku | What we offer

We pride ourselves on the quality of our staff and understand the importance of fostering a working environment where excellence is recognised and where staff are encouraged to develop their own talents and potential. We welcome diversity, in all its forms, in fact we believe it is a strength. All DPMC roles are flexible by default and a positive work life balance is encouraged. 

What you will bring | Ngā pūmanawatanga ōu

• Be well-organised, methodical, and have excellent time management skills
• Have an eye for detail and enjoy data-entry and reporting
• Be solution-focused and take a problem-solving approach to your work
• Be proactive with a "can-do" attitude
• Be confident with a variety of IT tools including, Adobe Pro and Microsoft Office (particularly Excel)
• Have excellent interpersonal skills and are able to work in a dynamic and fast-paced team
• Have discretion and tack to handle sensitive and private information.

Me pehea te tono |How to apply

If you would like to be considered for this role, please apply online. Applications close midnight Sunday, 22 May.  Please note, we may interview candidates prior to applications closing.

If you have any questions about the role, you can contact Margaret.Noonan@dpmc.govt.nz