Executive Assistant to General Manager People & Culture at Institute of Environmental Science & Research Limited, Wellington

Mō tēnei tūranga mahi | About this role

Mō mātou | About Us

ESR is a Crown Research Institute with 500+ staff and sites across New Zealand.

Keeping people safe and healthy through science is our focus and our staff bring a wealth of different experience and backgrounds to deliver this expertise.

We contribute to the economic, environmental, and social well-being of people and communities in New Zealand by harnessing the ingenuity of our people, innovative science, technology, and relationships. We also create pioneering products and services for communities around the globe.

The provision of an energising work environment and a safe and healthy workplace is important. We encourage our staff to maintain balanced lifestyles, recognise the importance of flexible working conditions and provide opportunities for on-going personal and professional development.

Mō te tūnga | The role

We are looking for an experienced Executive Assistant to provide executive assistance, administrative, financial and project support to the General Manager, People & Culture and other managers within the People & Culture Leadership team to ensure the Group runs efficiently and senior management time is utilised as effectively as possible.

In this role you will be involved in:

• Advanced inbox and diary management for the GM People & Culture,
• Providing documentation preparation services, including drafting letters, reports, PowerPoint presentations and other materials, providing these pro-actively to appropriate parties and always handling confidential information appropriately,
• Organising all logistics for meetings, seminars or conferences as required by the General Manager or PCC Leadership Team supporting these events by preparing agendas, taking minutes, distributing, and proactively following up on actions as required,
• Administering and supporting the financial management of the General Manager's budget in line with ESR's delegations.

Mōu | About you

To be successful in this role you will ideally have:

• Previous EA or PA experience, at senior management levels,
• High level of proficiency in Microsoft packages including Teams, Office 365, Outlook, Word, Excel, Sharepoint and PowerPoint, with the ability to learn and use other software products as required,
• Experience in applying human resources policies, practices and processes effectively,
• Strong attention to detail and organisational skills,
• Excellent written and verbal communication skills, with the demonstrated ability to develop effective relationships and build high levels of credibility with senior leaders,
• Honesty, integrity, and the ability to keep sensitive information confidential.

Ngā painga | The benefits

• Varied and interesting work with a chance to meaningfully contribute to the health of New Zealanders.
• An exciting and diverse environment.
• You'll receive ongoing personal development, as well as access to a Southern Cross group membership scheme.
• You will be working with a dedicated and passionate team of people who take pride in the quality of their work.

Me pēhea te tuku tono | How to apply

If you have any questions about the role, ESR or our recruitment process, please get in touch with Dorothy.roy@esr.cri.nz. Click apply now to complete your application. Applications close on Thursday 30 June 2022.

ESR is an equal opportunity employer and committed to providing a working environment that embraces and values diversity and inclusion. Your unique talents and experience will help us deliver exceptional services to New Zealand. We look forward to your application.

Please note the successful applicant will be required to complete a pre-employment drug-screen and police records check as conditions of employment.