Personal Assistant - Chief of Medicine and Service Managers at Canterbury District Health Board (Christchurch), Christchurch

Mō tēnei tūranga mahi | About this role

Mō te tūnga | About the role

You will be supporting the Chief of Medicine (CoM) and Internal Medicine Service Managers (SM) who oversee multiple health specialties across medical and surgical services. This position is based at the Christchurch Campus and is a permanent, full-time position working Monday to Friday.

You will have highly developed administrative and organisational skills. You will be a problem solver and will be capable of performing and as an extension of the staff you support will maintain a positive attitude under occasional periods of pressure. 

Role Purpose:

• Enabling and supporting the CoM and SM on the Christchurch Hospital campus
• Ensuring communications are efficient and support the application of all CDHB policies, processes and tools, including proactive issues management, relationship management to enable the CoM and SM priorities and business objectives to be successfully achieved
• Working collaboratively with the wider PA group within Christchurch Campus
• Maintaining a high level of trust, confidentiality, reliability and integrity, is very important in this position

Ngā pūkenga me ngā wheako | Skills and experience

• Excellent organisation and time management skills who demonstrates flexibility to address issues that may come up urgently and require an urgent response
• Proactive keeping one step ahead of your managers, always, accepting responsibility for outcomes and delivers results professionally, and solution focused.
• Demonstrates problem-solving skills and shows initiative with operational SM delegations
• Is tech savvy to be able to use CDHB systems to their full potential and efficiency including but not limited to:
• MAX (Including but not limited to exception sheets, managing exit and onboarding cases from beginning to end etc.)
• Oracle (Including but not limited to purchase orders etc.)
• Meeting organisation either in person or online, with the ability to take and produce minutes and agendas, room bookings, room preparation and clearing at end of the meeting.
• Microster entry of hours and amendments to pay
• Someone who will actively manage and navigate future milestones across daily, weekly, and monthly horizons by managing incoming email inboxes highlighting the urgency to the Operational SMor CoM and actioning and replying to emails as a delegate
• Whilst being committed to providing confidential and quality administration support, you will also have a professional and positive approach to your work and be able to deal with ambiguity with confidence

Mō mātou | About Us

-Ko ngā tāngata, te mātua mahi - Putting people at the heart of all we do-

We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Māori are at the forefront of all our conversations. We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.

The culture at Canterbury District Health Board, is driven by our ā Mātou Uara (Our Value-------s):

• Care and respect for others - Manaaki me te whakaute i te tangata.
• Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te pono.
• Responsibility for outcomes - Te Takohanga i ngā hua
  

Ngāhua | Benefits of working at CDHB

When you work at the Canterbury District Health Board, you are part of a wider whānau that will support you along your journey. We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At the DHB, you are part of something greater than yourself and encouraged to be your unique self.

Tono ināianei | Apply Now

Only applications submitted via our career site will be accepted, therefore apply directly on our career site here. Contact us on recruitment@cdhb.health.nz for additional information.

We have a range of clinical and non-clinical roles at CDHB, there could be a place for you!

Please visit our careers website for other roles and find your ideal fit within the Canterbury District Health Board.

The Future of the Health Industry

The role that you are applying for is one that may only be performed by a person who has been vaccinated against Covid-19. It is therefore a condition of this application that you are vaccinated against Covid-19. This vaccination requirement includes gaining Booster Doses required to perform your role under the Health Order. As a person working in the health and disability sector you will come into contact with a large number of people, some of whom may be vulnerable.  Without a vaccine, there is the risk that you may contract Covid-19.  The requirement to be vaccinated is to keep you safe and also to endeavour to protect others against the potential transmission of Covid-19 as a result of you contracting it in the course of your employment.

Nau mai, haere mai, tauti mai!