Business Assistant at Ministry of Housing and Urban Development, Wellington
Mō tēnei tūranga mahi | About this role
- Great opportunity for someone to progress in their career
- Rewarding work in a diverse and motivated team who have fun while working hard
- Permanent role, centrally located opposite Wellington train station'
Mō te tūnga | About the role
This is a unique Business Assistant opportunity to work in our Place and Partnership team, within the Place-based Strategy group. Our group supports HUD's housing and urban development partnerships across the main centres and regions. Our place-based work helps us to inform and improve our national settings so that they deliver better outcomes.
You will have a number of responsibilities that expose you to the broad range of HUD's work programme. Responsibilities include drafting responses where appropriate, responding to ministerial requests, acting as a first point of contact for internal and external stakeholders, arranging meetings, preparing agendas, drafting presentations and taking minutes, arranging travel, diary management and processing invoices. The Business Assistant is treated a core member of the Places and Partnerships team and participates in all regular team and group meetings and events.
Our Business Assistants take a customer-centric approach to their work, comfortable working in a complex, fast-moving environment. On a day to day basis they engage with stakeholders from across the business, as well as external commercial and government contacts. Their ability to build effective relationships with others to ensure a consistent flow of information between these stakeholders is key to their success. Salary range for this role is $61,370 - $75,007.
Ō wheako, ō pukenga | About you
A proactive self-starter, you will be comfortable working as part of the team or independently. With an eye for detail, you will keep your finger on the pulse about team and business priorities and triage these accordingly for the manager's attention.
You will ideally come from an environment that requires you to take the initiative when dealing with day to day prioritising of work. The role engages with a broad range of stakeholders, therefore your ability to work well and get people on board to ensure priority work is done will be essential to your success in this role.
Your experience and skills will include:
- previous experience in a personal assistant, administrative, or project coordination role
- ability to prioritise a wide range of tasks
- a self-starter who takes responsibility for their own work
- good relationship management skills including the ability to navigate complex or delicate matters with both internal and external stakeholders and senior leadership
- proven ability to develop trust, credibility, and achievement within teams
- wide ranging experience in administration systems and processes including Microsoft Office 365 products.
What we can offer you:
- flexible working policy to give work/life balance
- a friendly and supportive team and managers who are focused on professional development and growth
- interesting work in a dynamic environment (no two days will be the same!)
- engaging employee-led people networks that celebrate diversity, provide safe spaces, and encourage thought-leadership
- close to the railway station, recently refurbished office space and cloud -based technology that allows for joined up, cohesive collaboration
- wellbeing initiatives, tools and courses, and a discounted health insurance scheme
- open minds - we aren't afraid of change and encourage fresh approaches and ideas from people who want to make a difference
- we work to make sure the aspirations of whānau, hapū and iwi are enabled.
Me pēhea te tuku tono | How to apply
Please click on the APPLY button to be directed to the application page, from here you can upload your CV and cover letter. Please note, while applications close on Thursday, 8 December 2022, we will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this position.
For tracking and evaluation purposes, all applications must be submitted via our on-line process. You must have the legal right to live and work in New Zealand to be eligible for this position.'
For further inquiries please contact .
Ngā taipitopito tūranga mahi | Job details
|Employer:||Ministry of Housing and Urban Development|
|Position type:||Ongoing - Full Time|
|Attachment:||No File Attached|
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