Executive Assistant at Ministry of Housing and Urban Development, Wellington

Mō tēnei tūranga mahi | About this role

Come be part of our whānau making a positive difference for Aotearoa by providing executive level support for busy General Managers responsible for interesting and varied areas.

Everybody should have a place to live that is warm, dry, safe, stable and affordable, with access to the support they need to live healthy, successful lives.

Mō te tūnga | About the roles

The Ministry has a complex and challenging work programme, so this exciting opportunity will suit someone with energy and drive, who thrives on ambiguity and enjoys working in a busy environment where no two days are the same.

We are looking for two exceptional Executive Assistants - one to support our General Manager System Policy, another to support two General Managers in our System Delivery and Performance group.

The General Manager System Policy role leads teams advising Ministers, the Ministry, and other agencies on how to fix and improve the housing and urban development system for all New Zealanders. The work of the group ranges across urban planning and infrastructure and affordable housing, to how to respond to the impacts of climate change, and responses to homelessness.

The role in the System Delivery and Performance group supports two General Managers - Housing and Services Delivery plus Partnerships and Performance respectively. System Delivery and Performance is responsible for managing and monitoring delivery, in conjunction with Te Kāhui Māori Housing Solutions. This group brings together delivery and supply functions, land acquisition and development, and the performance management of our contracts.

You'll find yourself working in a supportive and collaborative team environment, where the work is varied and interesting. These roles are critical to supporting these General Managers and ensuring the smooth running of their respective groups.

The salary for these roles is $71,100 - $86,900 plus 3% Kiwisaver contribution.

Ō wheako, ō pukenga | About you

You'll be someone with a customer focus, supporting the GM with what they need to do their job effectively. A natural organizer, you'll have great time management skills and be able to multi-task and prioritise work efficiently and effectively in a flexible and dynamic environment. You'll approach your work with confidence and resilience, and your sound judgement and decision-making skills will mean you'll know when to take ownership or escalate matters on behalf of the GM.

You will have a well-attuned risk radar, political savvy, excellent relationship management skills, and be comfortable navigating complex, multi-faceted interactions with stakeholders with nuance, tact, and cultural awareness. You'll be a clear and concise communicator of information - both verbal and written.

As an active team player, you'll have a natural rapport with others and quickly build meaningful and trusted relationships. You'll be proactive and confident in suggesting new ways of doing things or putting better processes in place.

Your skills and experience will include delivering quality executive level support in a pressurized environment, proactive diary and email management and triage (including managing sign outs), wide ranging experience in administration systems and processes, putting in place effective processes to manage the workflow and ensure quality assurance processes are followed, supporting regular leadership team meetings and group planning days, and helping senior leaders facilitate high level, urgent and sensitive matters on their behalf. Ideally you will have worked as an EA (or similar role) in a government agency and have a knowledge of government, including getting advice to Ministers.

About us

Te Tūāpapa Kura Kāinga - The Ministry of Housing and Urban Development (HUD) leads Aotearoa - New Zealand's housing and urban development work programme.

Te Tūāpapa Kura Kāinga reflects the intention of 'the foundation for a treasured home'. The name comes from the Māori whakatauki (proverb) 'he kura kāinga e hokia, he kura tangata e kore e hokia', - 'a treasured home will endure, not so a treasured person'. It carries with it a strong connection to our purpose: he kāinga ora, he hapori ora - thriving communities where everyone has a place to call home. The importance of ensuring the wellbeing of people within the home, and our connection with the land - acknowledges the generations of people who have always called this place 'home' - and affirms our commitment to delivering for future generations of New Zealanders


Ngā painga | What we offer

• Flexible working policy to give work/life balance
• Engaging employee-led people networks that celebrate diversity, provide safe spaces, and encourage thought-leadership
• Modern office space and cloud-based technology that allows for joined up, cohesive collaboration
• Wellbeing initiatives, tools and courses, and a discounted health insurance scheme
• Open minds - we aren't afraid of change and encourage fresh approaches and ideas from people who want to make a difference
• We work to make sure the aspirations of whānau, hapū and iwi are enabled
• Salaries automatically move up a step on an annual basis

Me pēhea te tuku tono | How to apply.

Please click on the APPLY button to be directed to the application page, from here you can upload your CV and cover letter. Please note, while applications close on Sunday, 1 October 2023, we will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this position.

For tracking and evaluation purposes, all applications must be submitted via our on-line process. You must have the legal right to live and work in New Zealand to be eligible for this position.'