Team Administrator (Finance) - Los Angeles, United States at Ministry of Foreign Affairs & Trade, Wellington

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.

Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.  

Team Administrator (Finance) - Los Angeles, United States

• Do you have initiative, great communication skills and an eye for detail?
• Do you have over three years or more experience in office administration?

The New Zealand Consulate-General is looking for a pro-active Administrator to join their Team, to provide business administration support in a diverse and fast-paced working environment. 

• Based at the New Zealand Consulate-General in Los Angeles
• Full time locally engaged position.
• Commence in late October 2024

Kōrero mōe tūranga - About the role  

The Team Administrator (Finance) will provide general administrational support, with particular emphasis on financial reporting and analysis activities to help ensure the efficient and smooth running of the post.

The Team Administrator (Finance) will be responsible for:

• Developing and tracking the Consulate Generals budget, making payments, managing cash balances, and providing monthly financial reports, administering staff leave and salary payments.
• Act as the primary administrative contact between the Post and US State Dept. Notification of staff arrivals and departures, staff changes, ID cards, etc.
• Asset administration and assisting with property maintenance and inventory purchases, – scheduling, recording, and escorting of service providers.
• Central point for IT problems at Post and coordination with MFAT Service centre and external providers for resolution.

The appointment starting salary range for this role is USD $58,168 - $68,433 total remuneration – negotiable depending on experience.

In addition, the employer provides Medical, Dental and Vision Insurance for employees and their non-working dependents, as well as workers compensation and disability insurance for employees. Airfares or relocation assistance will not be provided.

Mā‎ wai te mahi nei? – Who are we looking for?

• Applicants should have a relevant business or formal qualification and/or significant previous experience and knowledge of financial management and reporting.  Well-developed planning and organisational skills, including ability to prioritise tasks effectively and work under pressure are essential.  Strong written and oral communication skills are also required. 
• Someone who will work independently, an also work well with a small team.

Ngā hua o te mahi i te Manatū Aorere - Why MFAT?

We are committed to a focus on leadership, talent, training and development, and flexible work options.  Check out our benefits page to find out more about why we love working here.

We are also working to grow the diversity of our workforce and the inclusive nature of our workplace. Click on our diversity and inclusion page to find out more.

Mō mātou - About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.  By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values.  We provide advice to the Government on the implications for New Zealand of what is happening in the world. 

Please note:

This is not a Foreign Policy/diplomatic role.  This is a ‘Corporate’ role (known here as a Specialist role) employed at Post.  The successful appointee would ideally be available to commence duties October 2024.

If you have an interest in an MFAT foreign policy career you will be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.

Please note:

If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a NZ Government Embassy, High Commission, or Consulate-General they may, subject to individual circumstances, have NZ Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.

Me pēhea te tuku tono - To Apply/Interested?

To apply, please fill out the application form here and send it directly to nzcg.la@mfat.net alongside your CV and cover letter. Only applications sent to this email address will be considered, do not apply directly through the MFAT careers site.

For a copy of the position description please click here.

For a confidential discussion please call/email Aaron Jones, aaron.jones@mfat.govt.nz

The successful applicant will be employed on local terms and conditions and must have the right to work in the United States.  The Consulate-General will assist with applying for the appropriate work visa if the applicant does not already have work authorization for the USA. You will also be responsible to ascertain and meet your own New Zealand or US tax liabilities.

The preferred candidate would be a New Zealand Citizen or Dual National or a US Permanent Resident and be able to obtain and maintain an appropriate NZ Government Security clearance.

Use this online tool to self-check your eligibility for a Confidential security clearance. Please note that this tool is not part of the formal security clearance process:

http://www.protectivesecurity.govt.nz/eligibility-tool

Applications close at midnight on Friday 20th September 2024 (NZST).