Payroll and Workforce Coordinator at Maritime New Zealand, Wellington

Mō tēnei tūranga mahi | About this role

Mō mātou | About Us 

Our Vision – Preventing Harm, Saving Lives, Securing our Future. 

Our values are about who we are as individuals, and the behaviours we expect from each other, in and outside Maritime NZ. 

Care | Kia Tika – We care for each other and do the right thing
Connect | Kotahitanga – We unite in a common purpose
Courage | Kia Māia – We are brave, capable and confident  

Te tūnga | The role 

We are currently searching for a tech savvy Coordinator with exceptional attention to detail to provide expert support and back-up for our payroll and recruitment functions. You will have the opportunity to play a key role in the team providing coordination support and actively contributing to other important projects, reporting and wider people capability initiatives. 
 
No day will be same with your abundance of energy and drive you’ll be keen take ownership of the services and support provided by our Recruitment and Workforce Planning team while actively looking for process improvements and having a commitment to continuous learning. 

Nōu te rourou | What you bring

You will become the ‘go to’ person for all enquiries and technical issues. Daily tasks may include:

•    Providing payroll back-up for our Payroll Advisor including accurately inputting and maintaining employee information into the payroll software (Jadestar)
•    General administration, including managing the Recruitment and Payroll email inbox and calendar and other pre-employment inboxes as required (ie,serious misconduct)
•    Completing all pre-employment checks and filing appropriately 
•    Draft employment documentation and new offers letters
•    Coordinating  and scheduling interviews when required

You will have great attention to detail and accuracy with a natural solutions focused attitude. Ideally you will also bring:

•    At least 1-2 years’ experience in payroll role 
•    Solid understanding of NZ payroll legislation and processes
•    Proven experience working with employment contracts and documentation
•    Tech saavy with the ability to pick up new systems quickly
•    Previous experience as an Coordinator or / Senior Administrator preferably in the People Capability team
•    Excellent communication skills 
•    Excellent MS Office skills including mail merges and formatting
•    A strong customer service focus
•    A can do attitude, flexibility and strong team spirit

Mōu | For you

Maritime NZ recognises and respects Te Tiriti o Waitangi and we are committed to working with Māori to build strong, meaningful and enduring relationships to achieve mutually beneficial outcomes.  

We aim to be a workplace where everyone feels valued, supported with a sense of belonging. We encourage our people to actively contribute to our workplace culture where we all thrive and authentically live our values.

Upon joining us you’ll receive a full range of benefits including Income Protection & Life Insurance. We also have two employee led networks; Women’s Network and the Rainbow Network, along with staff engagement groups such as Te Rōpū Māori that you may want to join.  Check out our full range on our careers page to find out more about why we love working here.  

Applications for this role close Monday 17th November 2025.

If you have any questions please e-mail Jo Attewell at jo.attewell@maritimenz.govt.nz

This role is permanent, 37.5 hours per week, and has a salary range of $75,759 - $92,063 depending on skills and experience plus kiwisaver contribution of up to 4%. 

We're committed to ensuring our application process is accessible to everyone. Please reach out to our recruitment team below if there is any support we can provide to ensure the process is accessible to you.

Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.