Personal Assistant/Coordinator - Trauma Service at Health New Zealand - Te Whatu Ora Waikato, Waikato

Mō tēnei tūranga mahi | About this role

• Te Manawa Taki (Midland) - Trauma System Based at Waikato Hospital
• Fixed Term, 0.8 FTE (64 hours per fortnight)

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

Are you looking for a role that is dynamic, meaningful, and never the same two days in a row?

The Te Manawa Taki (Midland Regional) Trauma Service is on the hunt for a passionate Personal Assistant/Coordinator to cover parental leave. 

This isnt your typical admin job - youll be at the heart of our service, helping things run smoothly while contributing to work that truly impacts patients, whānau, and communities. 

Key responsibilities:

• Keep our local and regional meetings running smoothly (agenda, minutes, bookings)
• Be the go-to person for our Trauma Hub and clinicians
• Oversee procurement and logistics, from processing orders and invoices to coordinating purchases and travel arrangements.
• Own calendar and schedules (including our Clinical Directors)
• Support recruitment, staff leave, and admin processes
• Organise training sessions and team events
• Contribute to communications and reports
• Get involved in projects that shape the future of trauma care

Click here to view the position description.

About the Team/Service

We are proud to be trailblazers Te Manawa Taki Trauma Service was the first regional Level 1 trauma system in New Zealand. Our network connects clinicians across the Midland region, supported by a central hub dedicated to delivering the best care possible. What we do truly matters because every patient, every whānau, and every community deserves the very best. 

Join the Trauma team and make a difference behind the scenes apply now for our 14-month parental Leave cover as our PA/Coordinator role.

Why youll love working with us

• Be part of Aotearoas health transformation
• Join a team that truly values culture, collaboration, and people
• Share your ideas we welcome innovation and initiative
• Work alongside a diverse, friendly, and supportive team

About Waikato

The Waikato region is a dynamic mix of stunning scenery and cultural richness, providing a variety of experiences for every age. Whether you're catching epic surf, discovering breathtaking underground wonders, or immersing yourself in the magic of a famous movie landscape, there's something for everyone to enjoy. 

 For more information on living and working in Waikato click here

About Hamilton

Waikato Hospital is a major regional hospital in Hamilton and is a leading tertiary teaching hospital located in Hamilton, New Zealand, serving as the regional hub for the Midland area, which includes the Waikato, Bay of Plenty, Lakes, Tairawhiti, and Taranaki districts. With around 722 inpatient beds, 22 operating theatres, and a dedicated outpatient clinic and procedure centre, Waikato Hospital provides comprehensive hospital services, including radiology, laboratory, and pharmacy. As a major teaching hospital with affiliations to the University of Auckland, University of Waikato, and Wintec, it offers a dynamic learning environment and access to research opportunities. The hospital is equipped with advanced diagnostic and treatment facilities located on the Waiora Waikato Hospital Campus, with both road and air ambulance support.

Hamilton, where Waikato Hospital is situated, is a vibrant city nestled alongside the scenic Waikato River, offering a perfect mix of nature and culture. Explore the stunning Hamilton Gardens, home to themed gardens from Italy to Asia, or visit the Waikato Museum to delve into the region's rich history. The city also boasts the Hamilton Zoo, where you can walk through an aviary filled with native birds. Hamilton is a lively hub, with a variety of cafes, restaurants, and bars, along with events like rugby, cricket, and the famous National Agricultural Fieldays and Balloons over Waikato festival. With its vibrant atmosphere and proximity to outdoor adventures, Hamilton is an ideal place to live and work.

For more information on living and working in Waikato click here

About you

Youre organised, proactive, and thrive on variety. You enjoy connecting with people and love making things happen. 

Youll bring:

• Proven experience as a PA/Coordinator (or similar)
• Tech confidence (especially with MS Office)
• Top-notch communication skills, written and verbal
• Great time management and multitasking ability
• A friendly, approachable, positive attitude
• Flexibility, adaptability, and willingness to learn.

If youre detail-focused, proactive, and excited about joining a supportive and dynamic team, we would love to hear from you! 

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click Apply online or apply via our Waikato Careers website by clicking here.

All applications must be submitted through our online careers portal before 11:59 pm on 25 December 2025. If you have any questions about the role, please contact Komal Kaur at Komal.Kaur@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.