Maternity Quality and Safety Administrator - Fixed-Term at Health New Zealand - Te Whatu Ora Te Matau a Māui Hawke's Bay, Hawkes Bay

Mō tēnei tūranga mahi | About this role

• Maternity Quality and Safety Administrator Hawkes Bay Fallen Soldiers Hospital
• Fixed-Term - 12 months until March 2027, Full-Time 80 hours per fortnight (1 FTE)
• Youll be at the heart of maternity quality improvement, supporting work that enhances safety, outcomes and experiences for wāhine, birthing people, pēpi and whānau.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As the Maternity Quality and Safety Administrator, youll play an essential role in supporting the Maternity Quality and Safety Programme (MQSP) at Hawkes Bay Hospital. This role provides highquality administrative, secretarial and coordination support to ensure the smooth functioning of maternity quality initiatives and the wider maternity service.

Your responsibilities will include preparing documents, managing meeting logistics, overseeing data entry and basic reporting, coordinating events and promotional activities, supporting policy and governance work, and producing clear, professional communications. You will also assist with social media content and visual materials, with experience using Canva being a bonus. Confidentiality, cultural safety and attention to detail are critical to success in this role.

Please click here to view the position description

About the Team/Service/ Location

Youll be joining the Maternity Services team at Hawkes Bay Hospital, working closely with the MQSP Coordinator, Chief Midwife, Māori Midwife Lead, midwifery educators, clinical coaches, and the wider maternity workforce. This team is committed to improving maternity outcomes through quality improvement, strong governance, and safe, culturally responsive care.

Your role also interacts with key partners such as Lead Maternity Carers, consumer representatives, Well Child providers, Māori health providers, national MQSP networks, and the Ministry of Health. Its a collaborative, valuesdriven environment strongly guided by Te Mauri o Rongo, with a clear focus on whānaucentred care and equity.

For more information on living and working in Hawkes Bay click HERE

About you

Youre a proactive, organised and detailfocused administrator who thrives in a busy environment and enjoys supporting work that makes a difference for birthing people, pēpi and whānau. You will bring:

Administrative & Technical Strengths

• Strong organisational and timemanagement skills
• High accuracy in data entry, reporting and document preparation
• Proficiency in Microsoft Office Suite
• Experience with Canva or similar is an advantage
• Ability to manage agendas, papers, minutes and meeting actions effectively

Communication & Relationship Skills

• Clear, professional written and verbal communication
• Ability to engage respectfully and culturallysafely with maternity staff, consumers and whānau
• Strong relationshipbuilding skills, particularly in a multiprofessional setting

Quality, Safety & Professionalism

• Understanding of confidentiality, patient privacy and safe practice
• Commitment to quality improvement
• Calm, professional and adaptable - even when priorities shift

Personal Attributes

• Reliable, selfmanaging and proactive
• Flexible, responsive and able to juggle multiple tasks
• Strong sense of responsibility and integrity

You will also bring a commitment to Te Tiriti o Waitangi and a willingness to reflect on your own practice, supporting equity and culturally safe care.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click apply now. All applications must be submitted through our online careers portal by 19^th February 2026. If you have any questions about the role, please contact Dawn Tyler dawn.tyler@hbdhb.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.