Project Coordinator at Electoral Commission, Wellington

Mō tēnei tūranga mahi | About this role

Mō tēnei tūranga mahi | About this role

We are looking for a fixed term Project Coordinator to join our Programme Management Office (PMO). This is a 6 month role with an immediate start.

This role is key to the coordination of projects from commencement to completion and support the successful implementation of the programme of work necessary for the delivery of New Zealand's General Elections.

This salary for this fixed term role starts at $79,150 -$87,940 depending on relevant skills and eperience of the candidate. 

Mōhou ake | About you

You will be an enthusiastic team player with demonstrated success in coordination of projects and experience supporting project managers across multiple projects.  You will enjoy variety in your work and be a self-starter who uses their initiative and pays close attention to detail.

You will:

• Have a minimum of three to five years' experience working in a Project Coordinator role
• Demonstrate experience in organising and working with people to deliver to deadlines
• Build relationships with people across the organisation to ensure the project has the right connections and stuff gets done.
• Bring your initiative and proactive approach to the Electoral Commission to keep things moving and assist the team to stay ahead
• Be focused on understanding the needs of customers and on delivering value to them 
• Consistently delivers results beyond expectations 

Ko tāu e whakarato ai | Key responsibilities 

You will be responsible for: 

• Supporting the Project Manager(s) assisting with tasks and responsibilities allowing them to be more future focused
• Managing all registers for the project/s and ensuring the review of these is organised to meet key dates for wider review.
• Preparing monthly status reports for the governance group and liaising with the Programme Office.
• Maintaining project schedules and Kanban boards through seeking updates from the team and report back to the Project Manager on any variances.
• Ensuring the project financials are tracked and reported on, contracts for suppliers are in place and accessible.
• Organising meetings that require multiple stakeholders and tracking the attendance, ensuring action points are recorded.
• Proactively suggesting process improvements and better ways of working.

Ko ngā mea ka hiahiatia e koe kia angitū | What you'll need to succeed 

To be successful in this role you will have:

• A relevant tertiary qualification and/or equivalent experience
• Highly effective planning and organisational skills, including time management and prioritising within a complex working environment. 
• Experience building relationships with people to deliver desired outcomes.
• Familiarity with Microsoft Office including Excel, Visio and Project
• Project management certification (PMP or Prince2) would be an advantage

Te Kaitiaki Take Kōwhiri | About the Electoral Commission 

The Electoral Commission wants every New Zealander to trust, value and take part in parliamentary elections. 

Here's your chance to contribute to New Zealand's democracy as part of a small team of electoral experts who design, build and implement processes and systems for Parliamentary elections and referenda. It's an exciting and varied role within a team which is committed, supportive and hands-on.

He aha ō painga ki tēnei mahi | How you will benefit  

The Commission is building an inclusive strength focused culture where diversity is encouraged and valued, and we welcome applications from individuals of all backgrounds, orientations and identities.  We want to provide a flexible working environment where everyone feels valued and supported.  We are happy to discuss what works for you. You will join a team who are here for the right reasons, and we are passionate about what we do. 

He aha e whai ake nei | What's next? 

Tono ināianei | Apply Now 

To apply, please submit a tailored CV and cover letter outlining your interest in this role, highlighting relevant skills and experience.

This role closes on Friday 13 March at 5pm. 

Mo he pātai anō | For more information 

If you have any questions regarding the role, please contact: recruitment@elections.govt.nz.

You must be legally allowed to work in New Zealand.