Business Support Administrator at Department of Internal Affairs, Wellington

Mō tēnei tūranga mahi | About this role

About Us | Mō mātou

Join the Partnerships and Commissions | Te Aukaha branch and help deliver services that truly matter! From national institutions and commissions to community-driven initiatives like Hāpai Hapori Community Operations, Archives and Library New Zealand, and Ministerial Services, we bring together innovation, strategy, and action to make a positive difference across Aotearoa.

The role | Te tūnga

Are you looking for your first step into an administration role within the Government sector or maybe you are looking at re-entering the administration world where work flexibility is key.

We are seeking a highly organised and proactive Administrator to join our centralised coordination and administrative support team.

Our administrators work together to provide office administration and business support across Archives Library New Zealand, ensuring day-to-day operations run smoothly and efficiently. And working at the Department of Internal Affairs, you'll have the opportunity to make a real difference in the lives of New Zealanders

What you bring | Nōu te rourou

We are looking for someone who is:

* Highly organised with strong attention to detail
* Comfortable using Microsoft Office 365
* Excellent written and verbal communication skills with strong interpersonal skills
* Experienced in working with financial processes such as invoices, expenses, and purchase orders
* Flexible, adaptable, and able to manage competing priorities.

Key Responsibilities include:

* Deliver general administrative support across the Archives Library New Zealand
* Manage shared inboxes and team mailboxes, ensuring timely triage, allocation, and responses.
* Coordinate travel bookings and related logistics.
* Answer and manage incoming phone calls, directing enquiries and providing timely assistance.
* Assist with finance administration, including purchase orders, invoices, and expense processing.
* Booking and setting up rooms, organising catering and other logistics including minute taking
* Manage stationery orders.
* Assist with travel bookings.

For you | Mōu

At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and being encouraged to challenge the status quo.

To learn more about the diverse, important mahi we do at the Department and see why we're a great place to work check out our website https://www.dia.govt.nz/

Benefits - About Internal Affairs - Careers with us - Benefits - dia.govt.nz

The appointing range for this role is $60,648 - $69,312

How to apply | Me pēhea te tuku tono

We are unable to accept applications via email. Please click the apply button to submit your application.

We're committed to ensuring our application process is accessible to everyone. Please reach out to our recruitment team below if there is any support we can provide to ensure the process is accessible to you.

Applications for this role close 5pm, Wednesday 13 May 2026. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.

If you have any questions please e-mail Renee.Ailao@dia.govt.nz

To review the full job description, please click here.